Posted: 18 June
The role
Purchasing Administrator
Application Deadline: 26 June 2026
Department: Procurement
Employment Type: Permanent - Full Time
Location: Dundalk
Reporting To: Purchasing Manager
Description
The opportunity has arisen to join an industry leader in the UK and Ireland’s Building Services sector. Alternative Heat designs, develops and delivers a wide range of off‑site prefabricated, innovative, and sustainable building service solutions throughout the UK and Europe.
What We Do
We specialise in the design, supply and installation of a wide range of prefabricated energy solutions, typically built in ROI and shipped throughout the UK and Europe. We also offer turnkey design, build and operate solutions for commercial energy centres and large‑scale district heating solutions and have experience with successfully procuring and delivering many similar packages to a wide range of public bodies throughout the UK and Europe.
Team Overview
The Procurement team manages the sourcing and purchasing of materials, equipment and services essential to project delivery. By building strong supplier relationships, negotiating competitive terms and ensuring timely delivery, the department supports cost control and project schedules. Their proactive approach helps maintain quality standards while optimising value and reducing supply chain risks across all projects.
Role Overview
Reporting to the Purchasing Manager you will be an essential part of the team, supporting our business needs and progressing your career.
Job Title: Purchasing Administrator
Location: Dundalk Office
Hours: Monday-Thursday 8am-5pm and Friday 8am-3pm
Salary: Competitive depending on experience
Responsible to: Purchasing Manager
Key Responsibilities
To provide full administration support to a busy purchasing department
Process and record a large number of documents daily, including uploading purchase orders to project folders
Be responsible for all paperwork relating to incoming/outgoing deliveries, including all necessary customs declarations
Provide information by collecting, analysing and summarising data/trends
Complete new supplier vendor forms
Maintain procurement systems and ensure compliance with the agreed procedures
Work as part of a team and on own initiative to ensure that all information is correct and accurate on all systems
Actively follow up on outstanding order confirmations, maintain accurate documentation and monitor returns and overdue orders
Maintain high standards of work within the department
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