Dublin, County Dublin, Ireland
Company: Bitrecruit
Client / Employer: Occupop
Job reference: f194eaf6c288cd8df38a2b8f9e72d947
Posted: 27.05.2026
Expiry: 11.07.2026
Listing type: Basic
EU work permit required: No
Job Information
Location: Tallaght clinic, Dublin
Working hours: 4 days per week – 28 hours
Key Responsibilities
Reception Duties- Welcome and greet clients and visitors.- Answer phones adhering to IFPA telephone etiquette.- Book appointments for contraception, early medical abortion, and cervical smear with appropriate staff.- Open and close the clinic according to IFPA procedures.
Client Diary Administration- Register new clients and update existing records in the Helix electronic client diary system.- Set up appointment schedules consistent with the doctor/rota, including appointment length and account types.- Monitor Helix appointments to ensure capacity utilisation.- Respond to Helix “tasks” and monitor clinic email.
General Office Duties- Data entry, appointment scheduling, and clinic preparation.- Handle clinic documents, photo copying, and scanning.- Liaise with patients to provide clinic information and manage queries.- Ensure availability of requested documents, tests, and results.- Process client payments and medical card applications through Helix.- Liaise with clinical staff and management to maintain quality care.
Stock Control- Monitor and order office supplies (stationery, printer ink, paper, envelopes, postage stamps).- Manage cleaning supplies and medical/clinical supplies, including PPE, EMA drugs, tests, and procedure kits.
Qualifications
Proficiency in general administration, cash handling, electronic payments, and diary management.
Excellent oral and written English communication skills.
Familiarity with online systems/processes, social media, and other applied technology communication tools.
Previous experience in a healthcare setting, particularly women’s health services, is desirable.
Ability to engage empathetically and appropriately with clients while maintaining professional boundaries.
#J-18808-Ljbffr