Job Title: Administrative Support Specialist
About the Role:
The successful candidate will provide administrative support to various departments within a dynamic organization, ensuring efficient and effective day-to-day operations. This role involves providing secretarial services, scheduling appointments, managing diaries, typing, filing, answering telephones, organizing meetings, and maintaining records.
Main Responsibilities:
* Provide a comprehensive secretarial service to department managers, including scheduling appointments and managing diaries.
* Offer day-to-day administration support to colleagues, including preparing letters and emails, maintaining files and records, engaging with stakeholders, creating and updating databases, and producing reports.
* Plan and organize meetings, events, and initiatives, handle general telephone, email, and face-to-face enquiries, and source rooms/venues and arrange associated logistics.
* Maintain specific mailboxes on a regular basis, respond to queries, coordinate, assemble, and deliver related documentation, input and record relevant data into IT systems, and provide secretariat support.
* Engage and interact with diverse internal and external stakeholders, play an active role as a key contributor to the team, and demonstrate excellent communication and interpersonal skills.
Requirements:
To be successful in this role, you will possess excellent secretarial, administration, and organizational skills, demonstrated evidence of robust computer literacy and typing/keyboard skills, ability to prioritize tasks and manage work efficiently to strict deadlines, excellent accuracy and attention to detail, experience of implementing business processes and operating business systems, broad understanding of the organization's role, structures, and services, strong oral and written English communication skills, sound judgement, professionalism, confidentiality, discretion, and willingness to take on other key projects.
Desirable Skills:
A relevant qualification, such as in secretarial, administration, office skills or a similar discipline, is desirable. Experience of working in a busy business environment, excellent client-focused skills, results-driven approach, ability to remain outcome and results-focused with regard to business priorities and organizational goals, problem-solving and decision-making skills, innovation and risk-taking abilities, and ability to communicate with impact to influence others are also highly desirable.
Benefits:
This role offers a competitive salary, contributory superannuation scheme, and opportunities for professional growth and development. The salary scale ranges from €27,304 to €45,029 per annum, rising to €47,640 by long service increments. Non-contributory superannuation options are also available.