A leading international technical engineering, construction and facilities management partner operating across UK, Ireland, Mainland Europe. The organisation focuses on design, build and maintenance contracts for end user clients, specialising in Food, Pharmaceutical, Logistics, Data Centre and Advanced Manufacturing sectors.
Overview of the role
Reporting to The Business Unit Manager, this role supports the business development and operational activities of the facilities management unit. It plays a key part in assisting the Business Unit Manager in managing client communications, preparing proposals and presentations, coordinating internal resources, and ensuring the efficient execution of sales and operational processes.
Daily Tasks
Ensuring business policies and processes are effectively communicated and implemented within the Business Unit.
Ensure the provision of healthy and safe working conditions and that both client and Company health and safety policy and process is effectively implemented across the FM Business.
Arrange all Contract Review Meetings throughout the year.
Operate CMMS system and use SFG20; training to be provided.
Complete the Business Unit Review Pack each month ahead of Business Unit Review.
Manage all QHSE online reporting (including hazards, audits, reports, etc.).
Complete the Audit Schedule each year.
Use Workday to submit holiday requests.
Collaborate with HR to ensure staffing structures on all contracts are updated.
Ad‑hoc event management upon request.
Support mobilisation as and when required.
Prepare performance dashboards and KPIs for the business unit.
Track expenses, invoices and budgeting information related to sales activities.
Work with Operational Managers to ensure the collaborative development of the business, effective teamwork, and support to colleagues.
Assist with all sales opportunities for the Business Unit.
Support the Sales Team throughout the sales process.
Ensure completion of all Pre‑Qualifying Questionnaires for the FM Business and request NDAs to be signed.
File documents, service reports and review maintenance schedules.
Assist in the production of supporting sales literature, including ITT, RFP, RFI and sales brochures.
Arrange all sales calls with Senior Team members on an ad‑hoc basis.
Work with subcontractors and Business Development Managers to ensure the best price for all sales opportunities.
Key Skills & Qualifications
Good knowledge of facilities/property management.
Strong communication skills, both verbally and written.
Provide accurate administration of all paperwork generated at office level.
Highly skilled and efficient in the use of Microsoft Outlook, Excel, Word and PowerPoint.
Work within a busy office environment and support office teams to ensure the smooth running of day‑to‑day activities.
Bachelor’s degree in business administration, Facilities Management, or a related field.
2+ years of experience in a coordination or administrative role, preferably in facilities management or a service industry.
Benefits & Next Steps
Permanent role
Pension
Opportunity for promotion
To apply for this role send an updated CV to regina.fitzpatrick@dbsearch.ie
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