PLEASE NOTE: This is a 12-month contract.
POSITION SUMMARY
This position will report directly to the Rathdrum Site Quality Systems and Standards (QSS) Lead. The Quality Documentation Specialist will serve as a partner alongside other functional leads to ensure all site documentation is managed through its lifecycle and assure its availability and readiness to support site operations.
The Quality Documentation Specialist will be responsible for the preparation and update of Quality documentation according to the site schedule and in accordance with the site Quality System and Electronic Document Management System Veeva Vault.
This Role will also support upload of site Documentation in support of the Learning Management System and will act as the site Records Management Lead for management of executed Quality Documentation in accordance with the Zoetis Record Retention Polices.
POSITION RESPONSIBILITIES
Key objectives of this position include:
1. Oversee the site SOP Management system and act as subject matter expert for key Quality Systems such as Veeva Vault and Learning Management System.
2. Ensure site Documentation (primarily GMP, EHS, and functional area operational procedures and instructions) are properly prepared and approved in accordance with the site Documentation Management System (Veeva Vault) and uploaded for training in the site Learning Management System.
3. Monitor progress vs site master documentation schedule and escalate issues in a timely manner to support resolution.
4. Administer the site Learning Management System and ensure availability of documentation to support training.
5. Act as site Records Retention Coordinator and manage control of all generated and executed records via the Records Management Process and IT tool.
6. Issuance of Analytical Records and Logbooks to support execution of testing.
7. Provision of document management system metrics and training reports as requested by functional areas.
Common Responsibilities for all Quality Colleagues
1. Active participation in site Tier meetings.
2. Active participation in Global Forums including knowledge sharing and networking within the platform.
3. Support Internal Inspection Readiness, Corporate and Regulatory Inspections.
4. Drive Continuous Improvement/5S initiatives which positively impact cycle time, productivity, efficiency and quality of work through Lean methodology, ensuring quality is built in and all corporate and regulatory requirements are met.
5. Serving as a Quality Culture role model and instill a strong quality and compliance culture across the site.
6. Comply with the relevant Safety Statutory provisions, and in particular must take reasonable care for their own safety and that of others who may be affected by their acts or omissions at work. All employees must comply with the site's safety rules and instructions, and must report all accidents, injuries, defects or situations which they believe could present a hazard to themselves or others.
7. Required to safeguard company assets and ensure that all resources are expended or consumed in a prudent manner.
8. Perform role to a high standard and deliver on all assigned objectives/duties.
ORGANIZATIONAL RELATIONSHIPS
This position will need to achieve results through colleagues with a direct and indirect reporting relationship, as part of the site team. The successful candidate will need to interact regularly with leadership at the site (Site, Quality, Functional Area Leads) to assure quality goals and objectives are met.
All employees must adhere and comply with cGMP requirements, including Quality Manuals, Policies and Procedures.
All employees are expected to model inclusion behaviours and Zoetis Core Beliefs. Each team member can influence and bring knowledge to their work teams during their day-to-day interactions.
EDUCATION AND EXPERIENCE
· Leaving Certificate or equivalent qualification.
· Recognised Administration Qualification.
· Demonstrated proficiency with Computer Skills with expertise in Microsoft Office (Word, Excel, PowerPoint, Visio).
· Strong written and oral communication skills and ability to collaborate effectively with others.
· Prior Experiences working with Documentation Management and Learning Management systems in a similar role an advantage.
TECHNICAL SKILLS AND COMPETENCIES REQUIRED
· Excellent organisational skills, methodical with the ability to work on their own initiative and be fully IT literate.
· Capable of working with minimum supervision in flexible, team-based environment, as well as experience working with leadership teams.
· Good interpersonal, communication and influencing skills.
· A clear, logical and challenging approach to problem solving.
· Assertive and demonstrated record in getting things done.
· Flexible, adaptable and receptive to new and innovative ideas.
· Proficient in English.
PHYSICAL POSITION REQUIREMENTS
Note the physical conditions in which work will be performed, if applicable to the position. Examples: ability to travel, drive, unusual attendance requirements, weekend work or travel requirements, etc.
· This is Rathdrum, Ireland Site based position.
· This position will require fluent use of teleconferencing tools, as well as SharePoint technologies, to share and manage information with Global Quality Centre Organization and other Zoetis internal API manufacturing network.
About Zoetis
At
Zoetis
, our purpose is to nurture the world and humankind by advancing care for animals. As a Fortune 500 company and the world leader in animal health, we discover, develop, manufacture and commercialize vaccines, medicines, diagnostics and other technologies for companion animals and livestock. We know our people drive our success. Our award-winning culture, built around our Core Beliefs, focuses on our colleagues' careers, connection and support. We offer competitive healthcare and retirement savings benefits, along with an array of benefits, policies and programs to support employee well-being in every sense, from health and financial wellness to family and lifestyle resources.
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