The details for the selected vacancy are shown below.Advert Title Facilities AdministratorAdvert TextAt Apleona, we are always on the lookout for talented and dynamic individuals to join our team. We are currently searching for a Facilities Administrator at our site in Donegal TownShift Pattern Monday to Thursday 08:00 - 16:30 Friday 08:00 - 15;30Main duties and responsibilitiesSubmitting reports and preparing presentations, and conducting general research.Taking inventory and replacing office supplies when necessary.Creating and updating databases for various forms of data, including personnel and financial information.Taking minutes in meetings and sending actions to owners.General Filing and office upkeep, and GRNI Regular ReviewMaintaining the training matrix and organising training for existing and new employees. Taking messages and redirecting calls as required.Raising access requests and accompanying visitors on site, and raising Urgent POs and tracking to completion.Helpdesk cover when required and Mail room cover if required (holiday or Sickness)Coordination and scheduling of the maintenance tasks for the mobile team and specialist contractors for planned and reactive worksInput facilities-related data on the Apleona and client CAFM systems regularly to comply with KPI’s. Ensure compliance with other non CAFM KPI’s also within the area of responsibilityProviding timely reports to the Client & Apleona management that will ensure they are updated on all reactive / projects being conducted on site.Raising POs, approving invoices, and providing administration support to the management TeamAssist in maintaining auditable records for all in-house and outsourced PPM/reactive activities and ensure all documents are filed in an orderly fashion / reflected on the CAFM system.Performs any ah hock duties / reasonable requests as assigned by management. Person SpecificationFlexible Qualifications and experienceA minimum of 2 years of experience in a similar position.Excellent Administration skills, Microsoft OfficeFlexibility and adaptabilityAbility to work well as part of a larger teamWe look forward to your application
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