Job Title:GP Training Admissions Assessment ManagerReporting to:Executive Director of GP TrainingBase: 15 Hogan Place, Dublin / Hybrid workingContract type:Permanent/ Full timeHours of work:35 hours per week (Mon to Fri) with occasional weekend and evening work(applications will be considered for less than full time hours)Application closing date: Thursday 27th November 12pmApplication process:Please provide a one-page cover letter demonstratingYour relevant experience in managing large scale assessment/admissions processes or other projects.Your approach to managing teams, strategic planning and stakeholder engagement.Why you're interested in this role and how your values align with the Irish College of GPs.About The Irish College Of GPsThe Irish College of GPs is the professional body for general practice in Ireland. Please visit our website for more information: Irish College of GPsJob PurposeThis new role will lead, manage and oversee the selection and assessment process for General Practice (GP) trainees (currently have approx. 2,000 applicants per annum, competing for 350 places). The role is responsible for ensuring a smooth, efficient, and transparent application and admissions process, aligned with regulatory standards. The job holder will have experience in leadership, strategic planning, project management, experience in developing and managing recruitment and assessment initiatives ideally in the field of postgraduate education and be at ease with collaborating with a range of key stakeholders.Key Result AreasAdmissions /Project Management:Oversee the full lifecycle of the admissions process, including application management, assessment process, interview coordination, and candidate selection.Lead cross-functional collaboration with clinical and technical teams to develop and deliver online assessments and interviews, ensuring operational readiness and technical support.Drive continuous improvement through the use of technology, applicant tracking systems, and data-driven decision-making.Monitor emerging trends in postgraduate medical selection, including the use of AI, and assess their relevance and impact on current practices.Strategic Leadership Stakeholder EngagementLead the development and implementation of a national recruitment strategy for GP training, ensuring alignment with organisational goals and sector expectations.Establish and maintain governance structures in collaboration with the Regional Programme Director to ensure robust oversight of recruitment and admissions.Build and maintain strategic relationships with universities, professional bodies, and healthcare institutions to promote the GP training programme and enhance its visibility.Champion a national communications and media campaign to position General Practice as a career of choice.Act as a key representative of the College in recruitment forums, committees, and stakeholder meetings, ensuring transparency and trust in the admissions process.Financial and Resource ManagementIn conjunction with the Executive Director of GP Training, manage annual budgets, including planning and review of all areas/activities within admissions processes.Lead and support the admissions team, ensuring appropriate training, development, and performance management to maintain high standards of delivery.Compliance and Quality Assurance:Design and implement appropriate quality assurance, quality improvement and quality control processes and policies (in conjunction with the Quality Assurance Committee).Ensure the admissions process are in line with regulatory standards and meets equity, diversity, and inclusion standards.Conduct regular audits and evaluations to ensure transparency and fairness in candidate selection.Managing incidents such as malpractice, appeals and special accommodations.Data Analysis and Reporting:Ensure the full and effective utilisation of software applications. This includes the systems in current use (QuercusPlus, RISR and other web-based applications), electronic record keeping and other software applications used /in development. This role will work closely with the College's Data Analyst (and other providers) in this regard.In conjunction with the Data Analyst and the GP Research, Policy and Information Unit, oversee the tracking and analysis of key metrics related to admissions and recruitment outcomes, including evaluating the predictive validity of the selection process. Use insights to improve the admissions experience and inform future development.Prepare detailed reports for senior management and stakeholders to inform decision-making.Other duties:Deliver training and workshops for staff and interviewers involved in the admissions process.Provide support for recruitment processes related to fellowship programmes across the College.Undertake any other duties relevant to the role of GP Training Admissions Assessment Manager.Person SpecificationQualifications And ExperienceBachelor's degree in a relevant field (e.g., education, healthcare administration, HR or project management) is desirable.At least 5 years relevant experience working in large scale admissions, assessment, examinations or project management, ideally within healthcare or education sectors.Knowledge of healthcare education landscape is desirable but not essential.Strong understanding of regulatory and compliance requirements related to medical training programmes.Behavioural CompetenciesExceptional organisational and project managementskills.Strong communication and interpersonal skills: Ability to communicate effectively with diverse stakeholdersDecision-making skills: Proven capability to make well-reasoned decisions in high-stakes or unclear environments, balancing competing priorities and incomplete informationAnalytical mindsetwith the ability to interpret data and make evidence-based decisions.Proficiency in applicant tracking systemsand other admissions-related software.Adaptability: Must enjoy working in a dynamic, fast paced, multitasking environment.Commitment to promoting equity, diversity, and inclusionin all aspects of the role.Skilled in maintaining personal composureand guiding teams calmly through high-pressure scenarios and ability to maintain concentration and deliver results in fast-paced environments involving complex, competing priorities.Key benefits of working at the Irish College of GPs include:An inclusive working environment where wellbeing, diversity and equity are actively promoted. We were recently awarded the Silver accreditation from Irish Centre for Diversity.Flexible hybrid workingCompetitive salary and generous annual leave.Learning and development opportunitiesAccess to Employee Assistance Programme including for close family members.The Irish College of GP's is an equal opportunities employer. We are committed to ensuring that all job applicants and employees receive equal treatment regardless of gender, civil status, family status, sexual orientation, religion, age, disability, race, membership of the Traveller community, or any other protected characteristic under Irish equality legislation.We are committed to making reasonable accommodations to enable applicants to participate in the job application and interview process. Please emailto discuss any accommodations required.