About the roleWe're a small, established consultancy delivering programmes and projects across productivity/Lean, digital transformation, sustainability, and people & culture, working closely with Local Enterprise Offices (LEOs), public-sector programmes, and SME clients across Ireland.As the business has grown, so has the need for strong operational coordination.We're seeking a Part-Time Business Operations Lead to act as the backbone of delivery, ensuring projects run smoothly from onboarding through to close-out, while supporting finance, tendering, and internal improvement initiatives.This is a hands-on, responsibility-heavy role — ideal for someone who enjoys making things work properly.What you'll be doing hours per week)Client Onboarding & LEO LiaisonAct as the first point of contact for clients and LEOs during onboardingSet up clients, projects, and contacts in CRM and booking systemsEnsure compliance with LEO-specific requirements (purchase orders, invoicing, reporting)Coordinate onboarding steps clearly and efficientlyProject Coordination & TrackingSchedule workshops, coaching sessions, and project milestonesTrack progress with consultants and delivery partnersCheck in regularly, maintain momentum, and flag risks or blockersLiaise with clients and LEOs to resolve issues as they ariseEnsure timely and complete project close-out, including uploading final reports to submission platformsAccount Management & Relationship SupportMaintain ongoing relationships with clients and LEOs during deliveryAct as a trusted operational point of contact for queries and updatesEnsure communication remains clear, professional, and responsive throughout each engagementInternal Project ManagementPlan and manage internal improvement initiatives, such as:Systems changesProcess automationInternal training or rollout projectsCoordinate team members, set timelines, and track progressMaintain internal project documentationReport status and risks at management meetingsFinance, Supplier & Billing AdministrationPrepare and issue client invoices in line with project completion or billing cyclesTrack purchase orders and invoice statusLiaise with the bookkeeper / accountant on billing and paymentsManage supplier invoices, ensuring alignment with project hours and budgetsCarry out basic credit control, following up on overdue invoicesSupport project-level payment reconciliationTendering & Proposal SupportMaintain a structured library of tender templates and previous responses for public procurementTrack tender opportunities and submission deadlinesCoordinate inputs from management and consultantsEnsure submissions are complete, compliant, and submitted on timeContinuous Improvement & AutomationIdentify opportunities to streamline finance, operations, and project workflowsSupport the adoption of automation tools to reduce manual effortKeep process documentation accurate and up to dateContribute to improving how the business operates day-to-dayWhat success looks likeAfter a few months in the role:Projects move smoothly from onboarding to close-outConsultants know what's happening and whenLEOs and clients experience clear, professional coordinationBilling and invoicing are timely and well-controlledInternal initiatives don't stall due to lack of follow-throughManagement has visibility without having to chaseWho this role suitsYou're likely a strong fit if you:Have experience in operations, project coordination, or business administrationAre highly organised and detail-orientedAre comfortable working across multiple projects at onceCommunicate clearly and professionally with clients and stakeholdersEnjoy improving systems and processesAre confident working independently in a part-time roleExperience with consultancies, professional services, training providers, or public-sector–funded programmes is a strong advantage.Who this role won't suitThis role is unlikely to suit someone looking for:A purely strategic or advisory positionA narrowly defined admin-only roleA role with little responsibility or decision-makingConstant daily supervisionLocation & working arrangementIreland-based (Location within Ireland is flexible)Remote-first Hybrid20-25 hours per week, with flexibility on how those hours are structuredOccasional in-person coworking days and events as neededSalary€33,000 – €37,000 Pro rata (Depending on experience)Job Type: Part-timePay: €33,000.00-€37,000.00 per yearExpected hours: 20 – 25 per weekBenefits:Company pensionSick payWork from homeApplication question(s):Are you currently located in Ireland?Work authorisation:Ireland (required)Work Location: Hybrid remote in co. kildare, CO. Kildare