Job Title: Office Administrator (Bookkeeping & HR Support)Location: Malin, Co. DonegalCompany: iMotors (formerly Inishowen Motors)Job Type: Full-time or Part-timeSalary: Competitive, based on experienceAbout Us:iMotors, formerly known as Inishowen Motors, is Donegal's leading Kia and Nissan dealership. With award-winning sales and aftersales teams, we take pride in delivering top-tier customer service and maintaining high standards across all areas of the business. As we continue to grow, we are seeking an experienced and reliable Office Administrator to join our team in Malin, with responsibilities covering both bookkeeping and HR administration.About the Role:This is a key position in our Malin branch, responsible for supporting the smooth running of day-to-day office operations, including financial record keeping, HR support, and general administration. The successful candidate will have strong organisational skills, a good head for numbers, and the ability to manage sensitive HR tasks confidently and discreetly.Key Responsibilities:Bookkeeping & Finance SupportProcess and reconcile supplier invoices, payments, and receiptsAssist with bank and nominal ledger reconciliationsPrepare and track weekly/monthly financial reportsSupport VAT return preparation and submissionsMonitor petty cash and company credit card usageRecord vehicle purchase and sales transactions accuratelyAssist external accountants with month-end and year-end requirementsHelp manage FX payments and customs-related tracking (UK operations)Payroll & HR AdministrationPrepare payroll data and liaise with external payroll providerEnsure compliance with PAYE/PRSI and maintain payroll recordsManage employee files and ensure records are up to date (contracts, holidays, sick leave, etc.)Support recruitment, onboarding, and induction processesCoordinate employee training and maintain compliance recordsHandle HR-related queries and liaise with management as neededUpdate insurance providers on driver/staff changesTrack and reconcile employee commissions in coordination with managementOffice & Operational AdminManage ordering of office and workshop suppliesControl stock of administrative resources and manage cost-effectivenessAnswer incoming calls, emails, and support customer service as requiredMaintain internal filing systems (paper and digital)Provide administrative support to senior management and other departmentsAssist with compliance and audit preparation across HR and financeContribute to ongoing improvements in office processes and systemsKey Skills & Experience Required:Proven experience in an administrative or bookkeeping roleSolid understanding of payroll, VAT, and general accounting practicesExperience with accounting software (e.g., Sage, Surf, or similar)Proficiency in Excel and Microsoft Office suiteKnowledge of Irish employment law and HR proceduresStrong organisational skills and attention to detailExcellent written and verbal communication skillsAbility to handle confidential information with professionalism and discretionProactive and able to work independently within a busy officeWhat We Offer:Competitive salary based on experienceA stable, long-term role in a respected local dealershipSupportive work environment with opportunities for trainingCompany pension, employee discounts, sick pay, and company eventsFlexibility for the right candidate (part-time/full-time options)Job Types: Full-time, Part-time, PermanentPay: €28,000.00-€34,000.00 per yearBenefits:Bike to work schemeCompany eventsCompany pensionEmployee discountOn-site parkingRelocation assistanceSick payWork Location: In person