Job Overview
The Purchasing Coordinator will be responsible for overseeing and organizing all supply chain, purchasing, and administrative functions across the business. This role involves managing inventory stock, resolving order problems, and generating purchase orders in a timely manner.
Purchasing Responsibilities:
* Planning & Forecasting
* Purchasing of equipment and consumables
* Prepare purchase orders and send order requests to suppliers
* Resolve order problems
* Generating POs on the ERP system
* Work closely with sales team on new projects
* Negotiate prices with suppliers
* Drive/facilitate cost saving initiatives
* Monitor supply chain risks
Admin Responsibilities:
* File and organise documents for accounts
* Provide assistance to staff, managers, and senior-level officers as needed
* Create, prepare, and deliver reports to various departments
* Receive and forward communications to different staff and departments
* Perform clerical duties, such as filing, answering phone calls, and responding to emails
Logistics Responsibilites:
* Receipting and checking deliveries using the ERP system
* Coordination of supply chain
* Logistics coordination and support
* Providing pricing on shipping
* Monitor inventory stocks to identify purchasing needs
* Determine items for order/reorder
* Liaise with warehouse staff to ensure all products arrive in good condition
* Act as DGSA for site (a plus)
* Help facilitate cycle counts
AP/AR Responsibilities:
* Regularly ensure customer data in the accounting system is accurate.
* Cross-reference incoming notices with the Bank statements for reconciliation.
* In the accounting software, post all adjustments / offsets related to credit notes, debit notes, pre-payments, and basic General Ledger transactions.
* Print and review Account Statements for clients and send them to the clients upon request.
* Process credit applications and provide to senior management for authorization as required.
* Complete Direct Transfer Forms and forward to clients upon request.
* Contact accounts who have outstanding amounts over their agreed upon payment terms.
Required Skills and Qualifications
* 3 years of Purchasing and Administration or equivalent
* Formal qualification in similar field
* Knowledge of GMP, ICH and ISO guidelines
* Team-work oriented
* Sense of organization and priorities
* Strong communication skills
* Ability to multi-task
* Time-management
* Ability to read and understand instructions
* Customer service skills
Benefits
This role offers a competitive salary and benefits package, including opportunities for challenge and growth.
Others
This position is based on site full time in Limerick, Ireland.