We are seeking a proactive and organised Facilities Coordinator to support the day‑to‑day running of our Dublin office.
Part‑time role (~60%) requiring a strong on‑site presence (ideally 4–5 days per week with flexible hours). The role focuses on ensuring a smooth, professional and welcoming office environment for colleagues and visitors.
Key Responsibilities
Reception & Front Of House
Act as the first point of contact for visitors, clients and suppliers
Manage meeting rooms, hospitality and catering services
Handle incoming calls, post, courier and deliveries
Office & Facilities Management
Support the smooth day‑to‑day operation of the Dublin office
Maintain high standards across office spaces
Conduct regular office walkthroughs and proactively resolve issues
Manage office supplies, stock control and supplier invoicing
Liaise with building management, cleaning providers and contractors
Coordinate routine repairs, maintenance and office equipment servicing
Health & Safety
Act as local coordinator for office Health & Safety activities in collaboration with the central Facilities Team
Undertake first aider and fire warden responsibilities (training provided where required)
Help maintain H&S records, policies, and documentation
Conduct periodic checks and support annual risk assessments
Deliver H&S inductions for new joiners
Maintain emergency procedures and documentation
Office Planning & Projects
Provide support for office moves, changes and improvements as needed
Coordination & Administrative Support
Work closely with the Dublin PA/EA team, providing mutual support where needed
Provide occasional administrative support (e.g. events, travel coordination)
Collaborate with IT, Finance and People teams on office‑related processes
Essential Requirements
Previous experience in an office administration, facilities or similar role
Strong organisational skills and attention to detail
Proactive approach with willingness to take initiative
Ability to manage a varied workload and prioritise effectively
Confident communicator with good interpersonal skills
Comfortable working both independently and as part of a team
Interest in or basic understanding of Health & Safety (training can be provided)
Good IT skills (MS Office and general systems)
Benefits
Holiday Entitlement: 28 days of annual leave plus public holidays, with the option to purchase up to 10 additional days per year.
Parental Pay: Enhanced parental pay.
Learning & Development: Extensive L&D opportunities, including Career Development Reviews with support from a dedicated Mentor.
Private Health Insurance: Health insurance plan with Mercer Marsh with Irish Life.
Employee Assistance Programme (EAP): Free, confidential support for work‑life balance, health, family issues or job‑related challenges, available for you and your immediate family members.
Income Protection Insurance: All employees are covered by Frontier’s Group Income Protection Scheme for long‑term illness or disability.
Life Insurance: Company‑funded Group Life Assurance Scheme, covering all permanent employees from their start date.
Cross‑Office Travel & Secondments: Opportunities for secondments to different offices or practices to expand skills and experience.
Frontier Economics is an equal opportunity employer and makes employment decisions without regard to race, colour, religion, gender, sexual orientation, gender identity, national origin, disability status, age or any other status protected by law. We are committed to promoting diversity and inclusion in all its forms.
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