Company Information and Introduction:
Digital Manufacturing Ireland (DMI) is a Strategic Government Initiative led by the IDA. Established to help Irish-based manufacturers (MNCs and SMEs) access and accelerate their adoption of digital technologies, DMI provides a world-class physical and digital factory, vendor showcase, industry collaboration spaces, and training facilities. DMI brings together technology, expertise, and business support to help manufacturing companies enhance, transform, and position their operations for the future.
Key Responsibilities and Duties:
Key Responsibilities
Document Management & Control
* Establish and maintain effective document control processes and filing systems.
* Maintain an organised and accessible system of records, ensuring accuracy and reliability.
* Coordinate document creation, review, approval, and distribution in line with company procedures.
* Ensure that documents are stored in the correct locations and accessible to authorised personnel.
* Perform regular audits of document control processes to ensure efficiency, compliance, and continuous improvement.
Project Support & Coordination
* Assist in scheduling project meetings, preparing agendas, and recording minutes or action items.
* Support project managers by tracking deadlines, updating task lists, and following up on outstanding items.
* Help maintain project registers, logs, and status updates for internal reporting.
* Provide administrative support for project documentation, including filing, version control, and distribution.
* Liaise with internal teams to ensure project deliverables are documented, logged, and accessible.
Administration
* Provide general administrative support to the COO office and project teams as needed.
* Assist with compiling reports, presentations, and other project-related materials.
* Support quality and compliance requirements by ensuring documentation standards are met.
Reception Cover (Occasional)
* Greet visitors and handle front-of-house responsibilities in a professional manner.
* Set up client meeting rooms, including presentation materials and refreshments.
* Coordinate catering orders and liaise with suppliers as needed.
* Raise purchase orders (POs) and process invoices in accordance with company procedures.
Key Skills and Competencies:
Skills & Experience Required
* Experience in document control, administration, or records management. - Essential
* Strong organisational skills with high attention to detail.
* Proficiency with digital document management systems (e.g., SharePoint, DocuSign, or equivalent).-Essential
* Experience providing project support, scheduling, or coordination.
* Good communication and coordination skills across multiple teams.
* Ability to manage priorities in a part-time role.
Desirable Qualifications
* Previous experience in manufacturing, technology, or professional services environments.
* Familiarity with quality management systems (ISO, GDPR compliance, etc.).
* Competence in MS Office Suite and other productivity tools.
* Exposure to project management methodologies (Agile, PMO practices, etc.).