Job Summary
This is an exciting opportunity to join a dynamic team as an Administrative Support Professional responsible for ensuring the smooth and efficient operation of the Engineering department.
The successful candidate will provide comprehensive administrative and coordination support, facilitating effective communication, documentation control, and training management within the department.
As an integral member of the team, you will play a key role in managing day-to-day administrative duties, supporting engineers and management to optimise workflow and departmental efficiency.
Key Responsibilities:
* Manage administrative tasks, including requisitions, purchase orders, and document control.
* Oversee the issuance, tracking, and retention of engineering documents, ensuring accuracy, up-to-dateness, and compliance with quality standards.
* Support procurement processes by managing requisitions and liaising with suppliers and internal stakeholders.
* Maintain and organise the QA Document Room, ensuring secure storage, easy retrieval, and proper handling of quality-related documents.
* Coordinate meeting room bookings, meetings, and logistics to support departmental activities.
* Administer training schedules, track attendance, and maintain records for the Engineering department.
Requirements:
* Leaving Certificate (or equivalent secondary education qualification) required.
* A relevant third-level qualification (e.g., Level 6 or 7 on the National Framework of Qualifications in Ireland) in Engineering, Business Administration, Quality Management, or a related discipline desirable.
* Strong IT skills, including proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
* Familiarity with document management systems and electronic quality management systems.
* Experience with procurement processes and PO administration.
* Knowledge of quality management systems and regulatory compliance.