The Procurement Executive will report directly to the Procurement Manager and assist with a range of administrative tasks within the Purchasing unit. This role also includes supporting the quotation and tendering processes, while ensuring adherence to the organisation’s Purchasing Policy.
* Offices centrally located in Dublin 2(Near Green & Red Luas line, Tara Street train station and numerous bus routes)
* 28 days Annual Leave, flexible working arrangements & pension plan.
* Permanent contract
Responsibilities:
Purchasing Operations
* Serve as the primary contact for the Purchase Order (PO) system, ensuring smooth operation and issue resolution with the system provider.
* Support Requisitioners and Managers with PO processing and system training.
* Liaise with internal teams (Finance, Accounts Payable) to resolve PO, goods receipt, and invoice queries.
* Ensure compliance with the Purchasing Policy.
* Manage new supplier onboarding and ongoing maintenance in the PO and Financial Management systems.
* Oversee the tax clearance process.
* Assist with quotation processes and manage mini competitions under Framework Agreements.
* Coordinate quotation activities for purchases under €50K and provide policy guidance.
* Support the Purchasing Manager with eTenders tasks and all stages of the tender process, from market research to contract execution.
* Collaborate with departments throughout tendering activities.
Reporting & Analysis
* Perform PO and expenditure analysis.
* Prepare purchasing reports and statistics for Board use.
Please submit your cv to Sarah Frielin Lex Consultancy.
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Call us on +353 1 6628990 and quote job reference #SF19439
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