Our client is a global automotive company headquartered in Singapore with operations in Australia, Ireland, Japan, and Singapore. They are specializing in the importation of high-quality used vehicles from Japan.
Responsabilities
Directly reporting to the CEO, your main responsabilites are :
• Serve as the primary point of contact for communication between CEO and management team, fostering cross-departmental collaboration and ensuring clear, consistent messaging across the organization.
• Oversee day-to-day office operations to ensure a well-organized, efficient, and professional working environment.
• Support the team by managing calendars, coordinating meetings with CEO, and handling confidential correspondence with discretion and professionalism.
• Prepare meeting agendas, take detailed minutes, and track action items to ensure timely follow-up and execution.
• Draft, format, and distribute internal communications and company announcements, working closely with senior leadership and department heads.
• Represent the CEO in meetings as required, documenting discussions and summarizing key takeaways and action points.
• Act as a HR function to support recruitment, onboarding, employee engagement initiatives, and maintaining up-to-date HR records.
• Liaise with the finance department to support payroll preparation by ensuring accurate and timely submission of employee timesheets, leave records, and any relevant updates.
Requirements
•
Fluent in English and Mandarin
,
both spoken and written, with excellent communication skills in both languages
.
• Ability to translate complex documents and communications between English and Mandarin.
• Minimum 7 years of experience in a similar role or executive support role, preferably supporting C-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant office management tools.
• Excellent organizational and multitasking abilities to manage complex schedules and competing priorities effectively.
• High attention to detail and ability to manage confidential information with discretion.
• Outgoing personality with excellent interpersonal and networking skills to build strong relationships with internal and external stakeholders.
• Strong time management skills with the ability to work under pressure and meet deadlines in a fast-paced environment.