Billing / Accounts Administrator
The primary goal of this position is to provide administrative support in the billing and accounts payable departments.
* Manage customer billing by compiling paperwork and collaborating with the Sales Admin team for timely completion.
* Support accounts payable duties such as vendor setup, payment runs, and reconciliation.
* Conduct other financial tasks including accounts payable, new vendor setup, vendor payment runs, vendor reconciliation, invoice processing, credit/debit card management, and monthly analysis of expenses.
Key Responsibilities:
* Enter rental details into the billing system.
* Efficiently file paperwork for billing purposes.
* De-hire units at the end of rental periods.
* Ensure monthly invoicing meets strict timelines.
* Issue approved credit notes.
* Complete sales of units to customers.
* Liaise with colleagues to complete customs paperwork for export/import with the UK.
* Create jobs for service-related costs.
* Intercompany billing and equipment setup.
* Liaise with Operations regarding purchase invoice issues.
* Systems maintenance and reporting.
Requirements:
* A detail-oriented individual with strong organizational skills.
* Excellent communication and interpersonal skills.
* Ability to problem-solve and be proactive in a fast-paced environment.
* Experience managing change and process improvement initiatives.
* Working knowledge of MS Office suite, particularly Excel.