Freelance In-Person Event Specialist - Dublin, Ireland
Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist based in Dublin, Ireland to help manage the logistics of an upcoming in-person event. The right candidate will have corporate event experience, an entrepreneurial spirit, strong mission alignment, and the energy to contribute in a start-up tech environment.
Overview
Visit.org helps companies discover and book thousands of carefully curated social impact team experiences, led by and benefiting local nonprofits. With a library of team-based experiences across 90+ countries, Visit.org supports HR, CSR, and Meetings & Events leaders with scalable, culturally appropriate content for purpose-driven employee and client engagement.
Responsibilities
* Coordinate all event details, ship materials, and arrange staffing for each event. Be on-site as the day-of hands-on coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause.
* Join virtual planning meetings ahead of each event with corporate partners, nonprofit partners, Visit.org event hosts, and event coordinators.
* Take ownership of in-person events: set up, align with the on-site team, tear down, clean areas, problem-solve, and ensure a high-quality customer experience.
* Represent Visit.org as a leader and problem solver at events; align roles with the on-site team (event host, nonprofit, venue, staff, and corporate partner).
* Manage check-in and provide a warm, friendly guest experience.
* Resolve issues such as missing supplies, late staff, technology challenges; escalate to the Events Team as needed.
* Send consistent updates, photos, and videos to the Events Team during the event.
* Assist with breakdown after the event and return materials to the distribution center; pack supplies and prepare shipping labels as needed.
* Support physical setup and logistics in a fast-paced environment.
Requirements
* Fluency in English with strong communication skills.
* Based in Dublin, Ireland.
* Contract-per-event availability with schedule flexibility.
* Experience in complex, large-scale events and smaller executive-level events.
* Proven ability to execute high-quality events and continuously enhance the customer experience.
* Resourceful, calm under pressure, and solutions-minded in ambiguous situations.
* Quick thinker with backup planning and on-the-fly problem-solving abilities.
* Self-starter who is organized and detail-oriented; enjoys building relationships with customers and delivering strong customer service.
* Experience with group facilitation and managing group dynamics.
* Ability to work flexible hours, including nights and weekends, as needed.
* Willingness to travel within the local region.
* Excellent interpersonal and customer service skills in fast-paced environments.
* Able to juggle varied tasks and projects; comfortable engaging with large crowds.
* Physical Demands: able to lift, slide, and carry up to 30 lbs; able to stand for extended periods.
* On-location, in-person, per-event contract role in Dublin, Ireland. Open only to candidates already based in Dublin. No relocation packages offered.
Benefits
* Competitive hourly rate
* Meaningful and impactful work
* Opportunity to meet with social impact-minded individuals
* Build experience for your resume
* Potential for recurring freelance opportunities with Visit.org
Seniority level
* Entry level
Employment type
* Temporary
Job function
* Administrative
Industries
* IT Services and IT Consulting
Note: Referrals may increase your chances of interviewing at Visit.org. This description reflects the current freelance, on-location nature of the role in Dublin.
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