Posted: 18 June
The role
Contract Type: Fixed Term Contract 12 Months
As an Executive Assistant at EY Ireland, you will be an integral part of a dynamic team, working closely with our most senior leaders and partners. Your expertise in business communication will be key to building effective relationships with both internal and external stakeholders. Your role will encompass:
Supporting senior leaders/partners in their daily activities
Managing and organising complex schedules and meetings
Handling confidential and sensitive information with discretion
Coordinating travel arrangements and logistics
You will have the autonomy to develop these relationships and grow with us in a solution-oriented, collaborative and diverse environment.
Key Responsibilities
Act as an ambassador and first point of contact for allocated Partners
Provide comprehensive diary management, making decisions on your own initiative to resolve conflicts and maximise Partner time
Proactive travel management to include researching and booking travel, creating detailed itineraries, and assistance with visas
Facilitate logistical arrangements and attend events as required, proactively ensuring appropriate meeting spaces and catering is available
Collate and process expenses and invoices ensuring compliance with policy and approval process
Prepare and submit timesheets
Engage with Partner teams to understand business needs and priorities
Provide administrative support to strategic internal projects where required
Liaise with EAs within the wider team and the entire EY network
Additional responsibilities may require you to
Ensure documentation is prepared in advance of meetings
Manage communications and monitor Partner email inboxes taking appropriate action, escalating, or delegating accordingly
Prepare and revise internal / client documents prior to circulation
Maintain client databases and updating contacts in our CRM system
Skills and attributes for success
A proven track record of supporting and working at senior executive level
A strong, confident communicator with both excellent written and oral communications skills, with the ability to interact with senior management and clients
Ability to build relationships with and work as part of a team, ensuring seamless service to the firm and clients
Meticulous attention to detail
Confident in exercising own judgement and make decisions to prioritise, challenge, negotiate and influence
Ability to balance multiple and competing demands and remain calm under pressure
A solution-orientated approach to situations and a willingness to learn in a fast-paced, growing environment
Proficiency in MS Office (Word, Excel & PowerPoint) and MS Outlook
What we offer
We offer a competitive remuneration package that rewards you for your individual and team performance. As the business grows, we provide opportunities for you to grow too, by helping you develop new skills and progress your career. This includes support, coaching and feedback from your colleagues. But most of all, we believe in giving you the freedom and flexibility to handle your role in a way that’s right for you. To help you do that, we also offer:
A hybrid working environment
Total Rewards: A comprehensive package that covers flexible working and career development
FlexEY: Lets you select benefits to suit your needs across holidays, health, well-being and more
Annual reimbursement for health-related services such as gym membership
Pension/Discounted Health Insurance
Web Doctor
Purchase of Additional Annual Leave
Free Gym Membership
Travel Pass
Maternity & Paternity Leave
Bike to Work Scheme
Referral Bonuses & Recognition Awards
Tech MBA paid by EY
Inclusion & Diversity
We hold a collective commitment to foster an environment where all differences are valued and respected. Practices are equitable and everyone experiences a sense of belonging: Inclusion, diversity, and equity are part of who we are at EY. We believe that the highest-performing teams maximise the power of different perspectives and backgrounds. Our ability to include various viewpoints into our mindsets, behaviours and operations is fundamental to driving innovation, building strong relationships, and delivering the best solutions for our clients.
As an equal opportunities’ employer, we welcome applications from people of all backgrounds. Reasonable accommodations are offered at every stage of our recruitment process.
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