TerraGlen is devoted to working in partnership with young people, their families, representatives and others to deliver a specialist, person centred and outcome focused service for individuals with disabilities.
We are seeking an enthusiastic and detail-oriented Recruitment Administrator to support the HR Generalist with recruitment, onboarding, training coordination, and day-to-day HR administration. This is a great opportunity for a newly qualified HR professional looking to build hands-on experience in a fast-paced and rewarding environment.
Key Responsibilities
Recruitment & Onboarding
* Support the full recruitment cycle including advertising vacancies, screening applications, coordinating interviews, and issuing job offers.
* Conduct initial phone screenings to verify candidates' right to work in Ireland and ensure appropriate documentation is provided.
* Schedule and coordinate interviews between candidates and hiring managers.
* Collect and verify qualification documents to ensure compliance with relevant standards and regulatory requirements.
* Process Garda Vetting applications, including ID collection and proof of address.
* Maintain and update candidate information in the Applicant Tracking System (ATS - Occupop/Cezanne).
* Coordinate onboarding including background checks, pre-employment documentation, and contract issuance.
* Ensure all signed contracts and employee documentation are accurately filed and stored.
Training Administration
* Manage training bookings, maintain accurate training records, and handle related documentation such as POs and certificates.
* Send alerts for upcoming training renewals and escalate non-attendance issues as needed.
* Liaise with internal trainers regarding scheduling and expense claims.
* HR Administration & Systems
* Maintain and update employee records on Occupop/Cezanne, ensuring data accuracy and compliance with company policies.
* Respond to general HR enquiries and support colleagues across departments.
* Manage calls, book meeting rooms, and coordinate office supply orders.
* Perform other HR administrative tasks as required by the team or Directors.
Requirements
* A degree in Human Resources or Business with a major in HR is essential.
* Minimum 1 year of experience in HR administration or recruitment.
* Proficient in Microsoft Office Suite.
* Familiarity with Applicant Tracking Systems (preferably Occupop).
* Strong attention to detail and excellent organisational skills.
* Good working knowledge of Irish employment law and HR best practices.
* Excellent interpersonal and communication skills.
* Ability to manage confidential information with professionalism and discretion.
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