Job Title: Office & Accounts Manager
Location: Blackwater, office based Monday - Friday
Contract: Full-Time
Role Overview
We are looking for a versatile Office & Accounts Manager to join our team. This role is central to our business, combining essential financial management with general office administration. You will be the first point of contact for our customers and the "anchor" for our daily operations, ensuring everything from bookkeeping to customer queries is handled with professionalism and care.
Key Responsibilities
Finance & Credit Control
* Accounts Management: Manage daily bookkeeping, bank reconciliations, and invoicing.
* VAT & Compliance: Ensure the correct application of VAT rates and the Reverse Charge Mechanism. Preparation and submittal of VAT returns
* Credit Control: Take a proactive role in managing the aged debtors list, sending payment reminders, following up on overdue invoices, and supporting the collections process.
* Payroll: Process staff payroll and manage relevant Revenue filings (ROS).
* Procurement: Negotiation and ordering of stocks for resale
Office Administration & Sales Support
* Daily Operations: General office administration to ensure smooth daily operations, including ordering office supplies and managing general facility needs.
* First Point of Contact: When required, handling incoming calls and acting as the primary contact for customer queries.
* Sales Processing: Processing basic sales orders originating from incoming calls and managing customer enquiries through to completion.
* Workflow Coordination: Managing multiple tasks independently to ensure office efficiency.
Skills & Experience
Essential Requirements:
* Experience: Previous experience in an administrative or office support role is essential, paired with a solid background in accounting/bookkeeping.
* Communication: Strong communication and customer service skills; comfortable handling a high volume of phone calls and emails.
* Organisational Skills: Exceptional organisational skills and high attention to detail.
* Technical Proficiency: Proficiency in MS Office (Word, Excel, Outlook) and accounting software (e.g., Sage, Surf Accounts, Xero, or QuickBooks).
* Independence: The ability to manage multiple tasks simultaneously and work effectively on your own initiative.
* Accounting Background: Prior experience in a dedicated accounts assistant or bookkeeping role.
Social Media: Experience managing or contributing to company social media profiles an advantage.
Job Type: Full-time
Pay: €30,552.27-€71,694.91 per year
Work Location: In person