SHEIN is a global online fashion and lifestyle retailer, providing an extensive range of affordable, SHEIN-branded apparel and products sourced from a global network of vendors. Since our founding in 2012, we have expanded to serve customers in over 150 countries worldwide. Our EMEA headquarters are in Dublin, and we now operate over 15 offices across the EMEA region.At SHEIN, our mission is to make the beauty of fashion accessible to all. Through our industry-leading, on-demand production model, we support a smarter, more future-ready fashion industry that adapts to the changing needs of our customers.Learn more about SHEIN by following us at https://careers.shein.com/ and https://www.sheingroup.com.Position SummaryThe Senior Payroll Specialist is part of the EMEA HR Shared Services Centre (SSC), responsible for delivering accurate, compliant, and timely payroll services across multiple European entities. The role supports the EMEA payroll control framework and contributes to maintaining payroll accuracy, audit readiness, and compliance standards across the region. Operating within a centralised payroll delivery model, this role supports end-to-end payroll processing, vendor coordination, payroll reconciliation, and regulatory compliance while ensuring adherence to defined service levels and internal control standards. The role works closely with the EMEA Payroll team, Finance, HR stakeholders, and China HQ payroll teams to ensure consistent payroll execution, audit readiness, and alignment with global payroll governance.ResponsibilitiesMulti-Country Payroll ProcessingExecute end-to-end payroll processing for assigned European countries in accordance with payroll calendars and service delivery standardsValidate payroll vendor outputs and perform payroll reconciliation before payment approvalProcess and review payroll inputs including:New hires and terminationsSalary adjustments and variable payBonuses and allowancesLeave and absence adjustmentsBenefits and statutory deductionsMaintain payroll records, control logs, and documentation to ensure accuracy and traceabilitySupport payroll reporting and provide payroll data to Finance for reconciliation and cost analysisCompliance, Controls & Audit SupportEnsure payroll operations comply with local tax, labour law, and statutory reporting requirements across assigned countriesMaintain payroll documentation and supporting schedules required for internal and external auditsAssist in the preparation and submission of payroll audit materials, reconciliations, and supporting documentationSupport internal control processes including payroll validations, approvals, and audit trailsMonitor regulatory updates and support the implementation of necessary payroll process adjustmentsWork closely with external payroll providers to ensure timely and accurate payroll processingReview vendor deliverables including payroll reports, statutory filings, and payment summariesTrack vendor performance against defined service levels and escalate issues where necessaryMaintain documentation of payroll processes, vendor interactions, and resolution logsCross-Functional CollaborationPartner with key stakeholders including HR Business Partners, Total Rewards / Compensation & Benefits, Finance and Accounting teams, HRIS / IT teams, China HQ payroll and finance teamsRespond to payroll queries from employees and internal stakeholdersSupport payroll data requests, reporting requirements, and operational issue resolutionProcess Improvement & Payroll Operations SupportSupport payroll standardisation initiatives across European countriesIdentify opportunities to improve payroll workflows, controls, and automationAssist with payroll system updates, HRIS integrations, and process optimisation projectsContribute to payroll documentation, SOP updates, and knowledge management within the SSCQualificationsRequirementsExperience4–6 years of payroll experience, preferably in a multinational environmentExperience supporting multi-country European payrollExperience working in a Shared Service Centre (SSC) or centralised payroll environmentExperience coordinating with outsourced payroll providers (e.g., ADP, SD Worx, TMF)Experience supporting payroll audit preparation and payroll reconciliations is preferredTechnical SkillsSolid understanding of European payroll regulations and statutory compliance requirementsStrong Excel skills (Pivot Tables, XLOOKUP, data reconciliation, payroll validations)Experience with payroll or HRIS systems (Workday, SAP, Oracle, or similar)Strong attention to payroll controls, reconciliations, and data accuracyAbility to operate in a structured, SLA-driven service delivery environmentStrong attention to detail and a high level of accuracyStructured and process-oriented working styleAbility to manage payroll deadlines in a fast-paced environmentStrong collaboration skills across international teamsProblem-solving mindset with focus on operational efficiencyLanguageAdditional European language(s) or Mandarin considered an advantageSHEIN is an equal opportunity employer committed to a diverse workplace environment.
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