Office Administrator Role
Southern Scientific Services Ltd is an Irish owned and operated environmental consultancy and testing facility. Our team of highly qualified scientists deliver integrated scientific and environmental services and solutions to society.
We are seeking a highly skilled and experienced Office Administrator to join our team. As an Office Administrator, you will be responsible for ensuring the smooth operation of our office activities and providing exceptional customer service assistance.
Key Responsibilities:
* Sampling Kit Preparation
You will prepare sampling kits and associated labels/paperwork for clients in a timely and efficient manner.
* Data Entry and Filing
You will accurately enter data into our systems and maintain up-to-date filing systems to ensure easy access to information.
* Customer Service Assistance
You will provide exceptional customer service assistance to our clients, responding to queries and resolving issues in a professional and courteous manner.
* Office Coordination
You will coordinate office activities and operations to ensure efficiency and compliance with company policies.
* Stock Management
You will track stocks of office supplies and place orders when necessary to ensure we have the necessary resources to operate effectively.
* Reporting and Presentations
You will submit timely reports and prepare presentations/proposals as assigned by management.
* Colleague Support
You will assist colleagues whenever necessary to ensure the smooth operation of our office.
Requirements:
* Proven Experience
Proven experience as an office administrator or relevant role is essential for this position.
* Communication Skills
Outstanding communication and interpersonal abilities are required to effectively interact with clients and colleagues.
* Organisational Skills
Excellent organisational and leadership skills are necessary to manage multiple tasks and priorities.
* Office Management Skills
Familiarity with office management procedures and basic accounting principles is required.
* Technical Skills
Excellent knowledge of MS Office and office management software is necessary to perform duties efficiently.