Job Description:
The Project Coordinator plays a pivotal role in ensuring the seamless operation of our office and local teams. This individual will be responsible for managing daily administrative, technical, and accounting tasks to guarantee efficient operations.
Main Responsibilities:
* Coordinate and support the Managing Director in calendar/agenda-related matters
* Handle administrative tasks relating to projects for technical, legal, and accounting files
* Support in preparing documentation for meetings and periodic reports
* File and archive documents in an organized manner
* Support in creating various documents (presentations, PowerPoint, letters of correspondence, etc.)
* Track project progress and report potential delays on team tasks
* Assist in coordinating completion of legal documentation with legal advisors
* Provide assistance to project stakeholders, project teams, and subcontractors
* Manage internal communications to local office
* Liaise with marketing team to create brochures, banners, and other merchandise required
Office Management:
* Manage the smooth running of the office environment with purchasing of supplies for office consumables, kitchen supplies, and general needs of the office
* Liaise with SHEQ and HR teams to ensure environmental compliance of premises and in particular compliance in terms of health, safety, and working conditions
* Ensure the maintenance of premises, whether carried out by internal resources or by service providers
* Ensure management of service providers related to management of premises, their selection, invoicing, and control of services with focus on cost optimization
* Organize meeting room rental and catering services for events
* Management of physical mail and courier organization as and when needed
* Management of physical documentation (filing, storage, outsourcing) in conjunction with QHSE team and in accordance with company's documentation structure
* Liaise with IT Team for reception and storage of equipment and consumables supplied by some local external partners
* Report to Corporate Office Management team for consolidation of Office Management Budgets
Finance Team Support:
* Provide support to project team to create and process Purchase Orders
* Verify, record, and process supplier invoices on time
* Provide financial information and analysis to accounting department, as requested
Required Skills and Qualifications:
You have at least three years of experience in an administrative role within a similar industry. Your excellent communication skills, combined with strong organizational abilities, allow you to manage multiple tasks efficiently and maintain a high level of precision.
Attentive to detail and capable of meeting deadlines, you approach file management in a structured and rigorous manner.
Your analytical mindset enables you to prioritize tasks effectively and adapt to changing demands with clarity and focus.
You are proficient in word processing software, spreadsheets, and communication tools, and your writing skills are particularly strong, with a high level of spelling accuracy.
Methodical, reliable, and clear in your communication, you contribute actively to the smooth functioning of the team.
Beyond Your Experience:
It's above all your story, your ability to commit, and your growth potential that will win us over.
We value trust, kindness, and initiative within a collaborative environment.
Benefits:
We are committed to promoting diversity and equal opportunities within our teams.
Join Our Team:
This position is for you — apply now.
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