Job Title: Road Opening Licence/Utility Plan Coordinator Location: Ireland Hours of work: 40 hours per week Reports To: Project Manager ABOUT US Engineering excellence through proficiency.
Energoinvest Reach Active provides specialist engineering services across the power, multi-utility and building services sectors within the UK and Ireland.
We are a forward thinking and innovative contractor adept at recognising business opportunity, identifying gaps in the market and delivering total solutions that meet the needs and exceed all expectations of our clients.
Energoinvest Reach Active provides its clients with a single source of specialist project resources and services.
This approach has led to its three complementary divisions, which provide an unrivalled breadth & depth of engineering services.
DIVISIONS Civils & Utilities Overhead power lines Substations OUR VISION Our vision is to be the foremost utility engineering and building systems provider in the UK and Ireland.
ROLE PROFILE: Manage all aspects of Road Opening Licences on ERA projects through the Maproad Licensing system including consultation with relevant licencing authorities, application for licences (Including coordination of preparation of Traffic Management Plans), monitoring of licence validity periods, management of Site Works Days and closing of licences (submission of T5).
Apply for utility plans required for ERA works through the ESB Dial Before You Dig email system and other utility asset owners through their equivalent systems.
KEY RESPONSIBILITIES AND DUTIES: Preparation, submission and updating of Road Opening Licence applications in compliance with the requirements of the Guidelines of Managing Openings in Public Roads and Maproad.
Apply for Traffic Light Switch Outs in line with ERA works programmes.
Preparation and submission of other any other stakeholder permit applications that may be required.
Liaise with clients and stakeholders, providing excellent customer service to meet and exceed the clients expectations including attending conference calls and on-site meetings when and where required.
Keep a log of refundable deposits paid to Licencing Authorities and contact Licencing Authorities to redeem monies after the guarantee period has lapsed.
Ensure any defect / directions received from Licencing Authorities are dealt with in a timely manner and issued to relevant Operations Team to deal with.
Update Licencing Authority where required.
Report any non-compliance issues where appropriate, by escalation to the Team Leader.
Work closely with Accounts in Forecasting Licencing Authority payment.
This includes keeping a log of Licencing Authority fees that are forecast to be paid and ensure this is shared with colleagues in Accounts in a timely manner.
Work with Commercial and BID Team on tenders to ascertain predicted licensing fees.
Lead on Specific Projects from a Road Opening Licence perspective including attending client, stakeholder and project progress meetings.
Review Traffic Management Plans received by ERAs TM contractor to ensure they capture any known comments highlighted by Licencing Authority / Permitting Entity.
Review Traffic Management Plans received by ERA TM contractor to ensure they have captured any Bus Stop suspensions, Parking Bay suspensions and check if any Traffic Light Switch Outs are required to be submitted to Licensing Authority.
When defect / directions are received from Licencing Authorities in regard to a Road Opening Licence ensure they are checked and challenge where applicable.
Escalate to Line Manager where applicable.
Identify upcoming excavation areas on ERA projects from project documentation and programmes and apply for associated utility plans through asset owners information systems / procedures.
Monitor utility plans to ensure that they are current and in date in line with client / utility owner requirements.
Identify excavation locations that require asset owner inspector attendance during excavation operations in line with asset owner requirements ESB HV Cables, HP Gas Mains Mentor colleagues and provide in-house training for the team.
Communicate with Operational staff to deliver client specific requirements.
Ensuring compliance to all procedures.
Development of strong team working relationships.
Any relevant duties assigned by your Line Manager.
SKILLS AND EXPERIENCE: Working knowledge gained through experience of working in accordance with the requirements of the Guidelines of Managing Openings in Public Roads (particularly in relation to use of the Maproad Licencing System).
Strong customer service/ Client liaison.
Good communication / people facing skills.
Excellent organisation skills.
The ability to multi-task / work on several projects at any time Flexible and able to cope with change.
ESSENTIAL: Excellent interpersonal and written communication skills Ability to manage completing priorities and meeting deadlines.
IT Literate Microsoft Excel proficiency N.
B.
It should also be noted that the above list of principal duties is not necessarily a complete statement of duties and should be considered as for guidance only.
ADDITIONAL INFORMATION: The role will require you to travel to sites across Ireland with occasional overnight stays, as and when required.
Due to the nature of our works, there may be a requirement for to cover out of hours works i.e., weekends and on some occasions nights.
Within reason, you must be willing to cover out of hours works, where necessary.