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Site Administrator, Leixlip, Co. Kildare
Mercury is the European leader in construction solutions.
We build and manage complex engineering & construction projects for the world’s leading corporations. Our solutions help deliver technologies and life changing advancements that connect people, communities, and businesses, giving them the power to achieve incredible things. Our people have the courage to be innovative. Their determination and sharp focus enable us to deliver with certainty, time and time again.
We deliver our clients’ visions through leading edge construction solutions across multiple sectors, including Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres, Fire Protection.
At Mercury, it is our duty to encourage and back our people to realise their vision of themselves. We place them at the heart of what we do, providing challenging opportunities to develop within a great team in a supportive environment that allows them to reach their full potential.
Key Responsibilities of the Role:
* Ensure all timesheets for the assigned site are accurately & efficiently updated and are issued to your Time-Admin on time for input into SAP.
* Review and ensure all timesheets for direct employees and staff are accurate and balance with the available information.
* Collect Sub-contractor hours and upload details of time and manpower on the Filekey for monthly upload on SAP
* Provide assistance including typing, telephone queries, filing, photocopying
* Review and report on the File Key structure ensuring the general instructions are followed by all.
* Developing and maintaining filing systems
* Collate all personnel documentation and file on the Filekey
* Induction/Onboarding for multiple sites
* SKILLKO Maintenance - Manual Handling & Safe pass/CSCS cards
* Collect & collate information for Management reports
* Support Site Project Manager, Project Director and Business Unit Director as and when required.
* Maintain the stationary levels in the office and ensuring a stock is maintained.
* Dealing with general site team queries
* Maintain up to date Org Chart
* Document Control when required
* Maintain and track site personnel movements for weekly report
* Ensuring the timely distribution of clock reports to project personnel
* Set up of terminals in European Sites
* General Administration and Office Duties including typing and printing.
* All other duties associated with this role
Essential Criteria for the Role:
* Proven experience as an administrative assistant supporting senior management in a busy office environment for 5+ years
* Excellent working knowledge of the Microsoft Office suite – Outlook, Excel, Word, Powerpoint, OneNote, Sharepoint
* Excellent verbal, written and interpersonal communication skills
* The ability to work with confidential information in a professional & trustworthy manner
* Excellent organizational, multi-tasking skills and dedicated to completing projects in a timely manner
* The confidence to effectively and professionally respond to all enquiries to the Senior Leadership team.
* The ability to work on your own initiative and be an integral part of a busy team.
* Ability to effectively manage time, prioritize tasks and work within deadlines with little supervision
* Ability to take initiative and exercise good judgment, discretion and confidentiality in all tasks
* Ability to work in a fast-paced environment
Mercury is an equal opportunities employer.
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