Exec Assistant to Commercial Ops DirectorJoin to apply for the Exec Assistant to Commercial Ops Director role at Vodafone.Role Purpose: Provide Business Unit Director with the support necessary to fulfil the full range of responsibilities of the role, including matters related to the Senior Leadership Team, the wider organisation, Group, and external bodies.Provide administrative support to the Business Unit Director and occasionally to Direct Reports, ensuring all secretarial, administrative, and support requirements are met. Support the above to perform their responsibilities effectively and efficiently, in line with business practices and role requirements.Key Accountabilities:Work closely with BU Directors, DRs, and team to prioritise time and focus on key business issues and objectives.Provide comprehensive administrative and logistical support to the Heads.Coordinate and book travel and accommodation activities timely.Manage diaries and appointments extensively, including governance of calendars.Liaise with clients, suppliers, and staff.Build and develop internal and external networks to identify priorities effectively.Collaborate with other EA’s within Vodafone.Work independently, proactively, and adapt to changing environments and ambiguous situations.Maintain utmost confidentiality.Be available outside office hours for emergencies, especially during travel.Lead logistical activities for Group visitors, including security, logistics, catering, and technology.Manage accounts, expenses, and purchasing card reconciliations, including engagement events and rewards.Manage and produce minutes and reports for Directors' meetings.Coordinate engagement team activities and budgets.Arrange team off-sites, including budget, venue, activities, and presentations.Manage team meetings, agendas, and documents.Qualifications and Skills:Minimum 5 years of relevant experience in a similar role.Excellent communication and people engagement skills in a multicultural environment.Strong organisational skills.Professional and assertive with effective communication skills.Proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel, Access).Qualifications in general administration and ability to analyse and prioritise tasks.Benefits:Competitive salary.Flexible working hours and location.Generous pension contributions.Free mobile phone bill and discounts.Extensive training and Vodafone University.Family and friends discounts.23 days annual leave plus charity days and birthday leave.Access to wellness facilities.Join Vodafone to grow your career and enjoy numerous benefits. We are committed to diversity and equal opportunities, supporting all employees to be their best.
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