The Office Administrator is responsible for ensuring the smooth operation of the office by coordinating procedures, resources, and services. This role involves a variety of administrative and clerical duties, including managing supplies, supporting staff, liaising with service providers and maintaining a productive and secure work environment. The role will also include receptionist duties such as answering phone calls, greeting visitors, and handling client queries in a professional and efficient manner.Responsibilities of Role1. Guest & Visitor ManagementGreet all guests professionally and courteously upon arrival.2. Administrative SupportOversee office operations including postage, deliveries, supplies, and phone line management.Liaise with building management providers and coordinate with the security company when equipment (e.g. cameras, access systems, alarms) malfunctions.Support printing/scanning needs for office or site staff, including printing tags for sites.Provide back-up support to the Receptionist and assist with cover as required.Support the Health & Safety team with administrative duties.Report and respond to any security incidents within the office; complete end-of-day checklists to ensure all areas are locked and secure.Translation and printing of any company documentations.3. Procurement & OrderingMaintain inventory and place orders for office stationery, kitchen, and canteen supplies.Liaise with Dunnes Stores for weekly food deliveries.Organise catering for training sessions and larger meetings.Arrange lunch for external meetings and airport transfers via taxi or coach for staff/visitors.Explore agreements with local taxi companies to secure competitive rates.Investigate letterbox access within the industrial estate for incoming/outgoing post.4. Facility & Repairs ManagementOversee general facility maintenance, including cleaning, catering, and kitchen organisation (e.g. bins removal).Maintain a repairs log for issues relating to lighting, plumbing, air conditioning, and IT equipment.Liaise with vendors for necessary repairs to office equipment such as phones, laptops, printers, etc.5. Meeting & Training Room CoordinationEnsure rooms are prepared, clean, and technically set up for calls or presentations.Provide back-up support to Patricia for meeting room managementJob Types: Full-time, PermanentPay: €33,000.00-€36,000.00 per yearBenefits:Company pensionOn-site parkingWork Location: In person