Administrative Assistant to the Head of Valuations and Company Directors
Summary
We are currently seeking an Administrative Assistant to the Head of Valuations and Company Directors.
The Administrative Assistant will provide high-level administrative support to the Head of Valuations and Company Directors.
This role involves preparing and managing valuation documentation, supporting event organisation, and ensuring the smooth functioning of the Valuation Department.
The ideal candidate will be highly organised, detail-oriented, and capable of managing multiple tasks in a busy professional environment.
Dependent on experience
Location
26 St Stephen's Green, Dublin
Full Time
Job Title:
Administrative Assistant to Head of Valuations and Company Directors
Location:
On-site, Adam's Auctioneers, 26 St Stephen's Green, Dublin 2.
(Not a hybrid / remote working role)
Employment Type:
Full-time
Key Duties and Responsibilities
Valuation Document Preparation
Typing, editing, and formatting valuation documents including inventories, certificates, cover pages, and letters from drafts or dictation.
Updating existing valuation documents as required.
Proof-reading valuation documents and correspondence to ensure accuracy before final issue.
Administrative Support
Producing reports and assisting with internal external correspondence.
Answering and directing phone calls, managing inboxes, and handling general enquiries.
Event Organisation Support
Booking venues, catering, and suppliers for valuation days, events, and other departmental engagements.
Assisting with the planning and logistics of valuation-related activities.
Valuation Department Office Management
Maintaining organised electronic and physical filing systems.
Handling general administrative tasks to ensure the department operates efficiently.
Supporting the Directors with day-to-day administrative requirements.
Required Skills and Experience
Minimum of 3 years' experience in an administrative or office-based role, ideally within a legal, finance, or professional services environment.
Excellent typing skills (minimum 40 words per minute) and exceptional attention to detail for identifying errors and ensuring document accuracy.
Strong organisational abilities with the capacity to manage multiple tasks, competing priorities, and deadlines.
Proficiency with Microsoft Office applications, particularly Excel and Word.
Knowledge of InDesign would be beneficial
How to Apply
Please email your CV and cover letter to ******
James Adam & Sons Ltd, Fine Art Auctioneers and Valuers, 26 St. Stephen's Green, Dublin 2,
D02 X665, Ireland
#J-*****-Ljbffr