70% of the role to include the below:
1. Bookkeeping and administrative staff to ensure VAT and Payroll processing deadlines are met.
2. Manage bookkeeping and administrative staff’s educational and training needs where required or identified as required and report to management.
3. Provide general supporting activities and services to allow employees work comfortably.
4. Liaising with staff and clients in regard to the flow of information and documentation between our clients and staff. Ensuring client expectations are met.
5. Working with the directors to maintain client relations and managing client expectations.
6. Implementing and maintaining procedures/office administrative systems.
7. Onboarding new clients, including company formation tax registration, set-up on our practice management system, allocate to team etc.
8. During our team meetings, present any information/procedures we as a firm could be doing in order to work more efficiently as a firm and to provide scope for discussion around what is being shared.
9. Assisting staff with IT needs via our external IT providers.
10. Reporting staff matters to management with suggested solutions.
11. Performs other duties that may be assigned from time to time.
30% of the role to include the below:
1. Responsibility for a small portfolio of bookkeeping clients.
2. Preparing and reviewing multiple VAT Returns.
3. Bank Reconciliations, process sales and purchase invoices.
4. Filing returns on ROS.
The Person
Criteria:
1. IATI or similar qualified.
2. 5+ years bookkeeping experience in practice.
3. Ideally 2+ years experience in a similar role of being a Practice office manager.
4. Experience with using Accounting software such as Xero, Quickbooks and Dext preferable.
5. Solid understanding of bookkeeping principles.
6. Ability to work independently and as part of a Team.
7. Strong attention to detail and organisational skills.
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