Accounts Payable Specialist (12-Month Contract)
Contract Type: Fixed-Term Contract – 12 Months
Reports to: Accounts Payable Team Lead
Department: Finance – Accounts Payable
ABOUT US
Established in 1979, Codex has grown to become Ireland’s market leader in the provision of office supplies, furniture, and print services. Over 45+ years, we have built our business on the core values of Ambition, Customer First, Innovation, Integrity, and Belonging.
Today, we employ over 90 team members nationwide, achieved annual turnover exceeding €32 million in 2025, and continue to pursue ambitious growth plans.
ABOUT THE ROLE
The Accounts Payable Specialist will play a key role in the day‑to‑day delivery of the Accounts Payable function within a high‑volume, fast‑paced finance environment. The role is responsible for accurate and timely processing of supplier invoices, proactive management of an AP ticketing system, and effective resolution of both internal and external queries.
The position involves regular interaction with a wide range of internal stakeholders, including Procurement, Operations, and Finance colleagues, as well as external suppliers. The successful candidate will ensure queries are resolved efficiently and professionally, supporting strong supplier relationships and smooth business operations.
Reporting to the Accounts Payable Team Lead, the Accounts Payable Specialist will work to defined deadlines and service level agreements, contributing to the overall effectiveness and reliability of the Accounts Payable function during a 12‑month fixed‑term contract period.
WHAT YOU WILL DO
Process supplier invoices accurately and efficiently, ensuring correct coding, approvals, and posting to the finance system.
Match invoices to purchase orders and delivery notes where applicable.
Ensure invoices are processed in line with internal controls and agreed service levels.
Ticketing System & Query Management
Monitor and manage the AP ticketing system and shared inbox for inbound invoices and supplier queries.
Log, track, and resolve tickets in a timely and professional manner.
Escalate complex or unresolved queries to the Senior Accounts Payable Team Lead when required.
Maintain clear and accurate communication records within the ticketing system
Payments & Reconciliations
Assist with preparation of payment runs as required.
Perform supplier statement reconciliations and investigate discrepancies.
Support resolution of payment queries and discrepancies.
Compliance & Support
Ensure adherence to company policies, procedures, and audit requirements.
Support month‑end AP activities as needed.
Maintain accurate AP records and documentation.
Supporting the AP team to achieve weekly/monthly deadlines and targets.
WHAT YOU WILL BRING
Experience & Qualifications:
Previous experience in an Accounts Payable or finance administration role.
Experience processing high volumes of invoices.
Familiarity with ticketing systems or shared AP inbox management.
Experience working in a deadline‑driven environment.
Relevant Accounts Payable experience in lieu of a formal qualification.
Skills and Competencies
Excellent attention to detail and accuracy.
Good organisational and time‑management skills.
Hands on experience with Finance or ERP systems is required, (Microsoft NAV, SAP etc.)
Strong Excel skills are required, with proven experience using functions such as VLOOKUPs and Pivot tables for data analysis and reconciliation.
Clear written and verbal communication skills.
Ability to work effectively both independently and as part of a team.
Personal Attributes
Reliable and methodical with a hands‑on approach.
Positive attitude and willingness to learn.
High level of discretion with confidential information.
Ability to work under pressure and achieve agreed KPI’s.
Flexible and adaptable within a fixed‑term contract environment.
WHAT WE OFFER
Salary DOE
23 Days Annual Leave + Public Holidays + 3 Days of Annual Celebratory Leave (Pro-rata)
Extensive Family Friendly Policies
On Site Free Gym Access
Flexible and Hybrid Working Options
Company Pension Scheme with Life Assurance
Educational Assistance ProgramColleague Reward & Recognition Scheme
Onsite canteen with coffee, light breakfast and snacks provided.
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