Maintenance Service Administrator – West Dublin Reed
West Dublin Reed is delighted to partner with a fantastic company for the recruitment of a Maintenance Service Administrator.
You will be joining an extremely busy and friendly office and report directly to the Maintenance Service Manager.
Working Hours
8.30 am - 5.00 pm, finish at 4.00 pm on Friday.
Benefits
Contributory pension: 5% & 5%.
Key Skills
Multitasking is hugely important along with attention to detail and organization.
Working on own initiative as well as part of a team.
Enthusiastic professional and motivated by working in challenging & fast paced environment.
Excellent computer skills.
Fluent English.
Duties in the role
Dealing proactively with two very busy inboxes & phones.
Following up on customer inquiries, preparing quotes and proposals.
Ability & desire to resolve customer queries.
Supporting daily operational functions within the department.
Managing calendars / appointments.
Handling/file management.
Answering phones.
Updating Oscar (In House System) with information – addresses / contacts / access details.
Liaising with the out of hours call centre.
Issuing worksheets.
Processing quotes.
Processing planned repairs.
Processing Site Hazards.
Processing Insurance reports - incoming and outgoing.
Processing Entrapments reports.
Scheduling engineers to sites.
Service Department support.
Assisting Accounts Department.
Managing clients Portals.
Processing RAMS.
Sending Invoices to clients.
PO / Accounts Assist.
Adhoc duties.
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