Administrator – 12 month contract
This is a dual role supporting two functions within PSD, licensing and quality reviews.
1. Full-time, Monday - Friday
2. Based in Dublin 2
3. Immediately available to commence
4. 3-5 years admin experience essential
Key responsibilities
Licensing:
• Assisting members with licensing applications and queries.
• Provision of accurate information to management as required.
• Extraction and management of quarterly and weekly reports as required for internal purposes and external regulators.
• Ongoing maintenance of an accurate member database.
• Issue of digital licences throughout the year.
Quality Reviews:
• Maintaining visit diary for the Inspection Team.
• Scheduling Quality Review visits to member firms.
• Setting up of soft copy visit work packs to include all relevant visit documents.
• Maintaining and updating the visit database and running reports as required.
• Servicing all quality review team meetings including the preparation and timely issue of agenda and papers, production of minutes and progression of business.
• Providing administrative and secretarial support to the review team
• Collate and present information required for reporting to external regulators
Annual Returns Administration:
• Ensuring that annual returns are issued to all relevant firms and members in a timely manner.
• Processing annual returns and issuing correspondence where necessary;
General:
• General website maintenance
• General support for members and firms in terms of their interactions with PSD
• Performing any other ad-hoc duties as may be required.
• Support the PSD in delivery of tasks, projects and activities designed to promote good professional standards.
• Support other members of the wider administrative team, especially when practical support is required due to holiday, sickness absence or work peaks.
Required competencies / Personal Profile:
• Three to five years of successful administrative experience.
• Positive, proactive and professional approach
• Detail-oriented with a hands-on approach
• Demonstrate a collaborative approach to the role, working across multi-disciplinary teams
• Proficiency with Microsoft Office Suite.
• Excellent verbal and written communication skills including drafting of internal and external communications.
• Competent relationship management skills to deal with internal and external stakeholders with the ability to communicate effectively at all levels throughout different medias.
• Excellent prioritisation and time management skills, the ability to carry out self-directed work, multi-task and work in an organised manner to strict deadlines.
Desirable:
• Experience in a legal, compliance or regulatory environment is desirable.
• Experience in working in a continuous improvement environment.
Reach out to Shauna today with an updated CV to