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Part Time Team Assistant, Dublin City Centre
Location: Dublin City Centre, Ireland
Job Category: Other
EU work permit required: Yes
Job Reference: JN -062025-1984132_1750863156
Job Views: 4
Posted: 25.06.2025
Expiry Date: 09.08.2025
Job Description:
As a part-time team assistant, you will support design leadership and operations by providing comprehensive administrative, financial, and project coordination across the team.
Key Responsibilities:
* Executive & Team Support:
o Assist the UKI Design Lead and wider team with day-to-day operations.
o Organize travel, onboarding, meetings, events, and general office logistics.
o Maintain communication with CBRE Design Collective globally.
* Marketing & Promotion:
o Raise internal and external profile through social media, awards, events, and marketing collateral.
o Support team participation in industry events and community engagement.
* Business Development:
o Monitor opportunities (e.g., e-tenders), manage a pitch library, and support proposal creation.
o Coordinate cross-departmental inputs and submission processes.
* Project & Financial Coordination:
o Support live projects with scheduling, document preparation, and client meetings.
o Manage SharePoint, prepare contracts, and assist with resource planning.
o Oversee interim finance tasks including billing, POs, and vendor setup.
* Process & Culture Development:
o Champion best practices, support adoption of new tools (e.g., SharePoint, AI), and foster a collaborative and learning-focused team environment.
Skills & Qualifications:
* Bachelor’s degree in a relevant field.
* Experience supporting creative or design-focused teams.
* Strong organisational, communication, and problem-solving skills.
* Proficiency in Microsoft Office, InDesign, Salesforce; familiarity with design and architectural industry practices.
* Knowledge of real estate is a plus.
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