Job Description:
We are seeking a dedicated individual to fill the role of Facilities and Administration Coordinator. The successful candidate will be responsible for ensuring the smooth operation of our facilities, including coordinating building maintenance and repairs, supporting the Facilities Supervisor, tracking maintenance activities, and managing related expenses.
Key Responsibilities:
* Coordinate building maintenance and repairs, including HVAC, security, fire safety, and utilities.
* Support the Facilities Supervisor in managing hard and soft service contracts.
* Track and follow up on planned and reactive maintenance, quotes, and reports.
* Raise and monitor purchase and Capex orders, and manage related expenses.
* Conduct regular housekeeping audits and report concerns.
* Assist with staff induction delivery and general supplier management, including stock control, ordering, and quality checks.
* Respond to help-desk requests and support local IT setups as needed.
* Provide operational support in the absence of senior facilities or admin staff.
* Help manage external records, data security services, mobile accounts, and company fleet (where applicable).
* Report admin-related issues and perform other duties as required.
Requirements:
The ideal candidate will have previous experience within a similar role, be adaptable and easily embrace changing priorities, be a brilliant communicator and easily build relationships, strive for excellence in an eager and motivated manner, and possess the ability to work under pressure.
About Us:
We are committed to fostering an environment where every individual can truly be themselves at work and has equal opportunities to advance in their careers. We strive to build a culture that respects and celebrates the unique talents, beliefs, backgrounds, and abilities of all our team members.