About LSM
Laudato Si' Movement (LSM) is an international network of 900 Catholic organizations and thousands of grassroots leaders working together to care for our common home and advance climate and ecological justice. We strive to be led by the Holy Spirit and find joy and support in our faith and each other. We act at the forefront of faith-based efforts to protect the environment, and our work is very fast-paced, with multiple projects and priorities managed daily. We enjoy a collaborative working environment where everyone is committed to tackling the planetary crisis with courage and love. As Pope Francis said in Laudato Si', we believe that "truly, much can be done"
About This Position
The Executive Assistant shall provide administrative support to the Executive Director and serve as a first point of contact for all internal and external stakeholders. This role will provide support to administration, planning, and governance functions as described below, maintaining a high level of confidentiality. From time to time and as assigned by the Executive Director, this role may be expected to manage projects that may involve participation from other teams and staff members.
Key Responsibilities
* Assist the Executive Director in the preparation and management of the ED's work plan.
* Manage the Executive Director's calendar with a high level of detail, coordinating and prioritizing daily tasks.
* Arrange complex and detailed travel plans.
* Provide inbox management for the Executive Director, including drafting emails and providing acknowledgment, in response to the director's written or oral notes.
* Ensure the smooth functioning of the Senior Leadership Team via the organization of weekly meetings, providing logistical support, and ensuring follow-up to any action items identified with individual team members.
* Where necessary, assist the Senior Leadership Team in coordinating various planning and reporting processes.
* Format information for internal and external communication, such as memos, emails, briefings, presentations, and reports to the Executive Director and, on occasion, other members of the Senior Leadership Team.
* Act as a liaison between the Executive Director and the Board of Directors, assisting with scheduling meetings, events, calls, and ensuring agreed actions are followed up on.
* Support the board in the execution of governance-related projects (such as the task force on Structures and Entities) and ensure meetings are scheduled and actions are followed up on.
* Perform other job-related duties as requested or assigned by the Executive Director.
Skills And Characteristics
* Bachelor's degree in Management, International Relations, or other similar field.
* 3-6 years of experience as an Executive Assistant or equivalent in a fast-moving environment, ideally with a faith-based NGO (but not essential).
* Experience of administration in a 100% remote working organization.
* Experience engaging with top-level stakeholders, supporting and building partnerships with national/international organizations.
* Previous work with Catholic institutions, including the Vatican, is very useful but not essential.
* Understands the practicalities of providing executive support in a timely and efficient way.
* Good understanding of project Management, but also the importance of flexibility.
* Understands overall management principles/best practices.
* Good understanding of Catholic Church hierarchy, structures, and relations, or ability to learn quickly.
* High level of proficiency in using G Suite - particularly in email management tools, document management, and calendar.
* Excellent knowledge of Slack, Zoho, and other tools.
* Strong commitment to the mission of the Laudato Si' Movement and personal connection to the ethos of the organization, rooted in integral ecology, comfortable supporting and working in a faith-based environment.
* Excellent written, verbal, and interpersonal communication skills, with proven ability to communicate effectively with a wide range of colleagues, as well as internal and external stakeholders.
* Track record of managing executive schedules, emails, and processes in a fast-paced, fluid environment.
* Ability to maintain focus whilst operating within a dynamic environment and executing in situations where demands are many and paths are uncharted.
* High attention to detail, taking full ownership of whatever is thrown the way with a high level of service, responsiveness, and follow-through for both internal and external stakeholders.
* Intuitive mindset and excellent problem-solving skills, foreseeing potential problems and finding solutions.
* Self-starter who works well with a lot of autonomy and minimum direction, and understands when and how to appropriately involve others and ask for help.
* Strong interpersonal skills and thrive on building meaningful, trusting relationships even with people of different cultures.
* Ability and willingness to provide occasional executive support beyond the scope of a typical workday.
Languages:
Fluent in English and ideally conversant in additional languages, such as Italian, Spanish, Portuguese, or French
Hours:
40 hours per week.
Location:
Ireland
Work environment
: This position will work remotely.
To apply, please click the "
Apply Now
" button above and submit the following materials:
* Curriculum Vitae
* Cover Letter (nearly 400 words) explaining your interest in this position.
Application Deadline
: November 16, 2025