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Part-time Consultant Secretary at The Breast Institute, Mater Private Network
Are you an experienced and highly motivated Medical Secretary looking for a dynamic role in a leading healthcare environment? The Breast Institute at Mater Private Network is seeking a dedicated Part-time Consultant Secretary to join our fast-paced and supportive team. This is an excellent opportunity to play a pivotal role in ensuring the efficient operation of our consultants' private practices, directly contributing to exceptional patient care.
Days required are: Full day Wednesday & Thursday half day Friday.
What You'll Do
As a Consultant Secretary, you'll be responsible for providing comprehensive administrative support to a group of consultants, ensuring their private practices run seamlessly. Your key duties will include:
* Efficiently managing consultant practices: Overseeing the day-to-day operations to ensure smooth workflow.
* Patient management: Dealing with patients in a professional and efficient manner, scheduling appointments across multiple locations, and ensuring clinics are fully booked and cancellation slots are refilled.
* Referral handling: Processing all incoming referrals within set timeframes.
* Clinic support: Sitting in on consultant clinics in Dublin and ensuring all necessary patient documentation is available.
* Communication hub: Monitoring and actioning emails, answering phones, and managing voicemails and text messages professionally.
* Financial administration: Taking payments on behalf of consultants and preparing monthly finance reports for both consultants and the hospital.
* Booking and coordination: Sending referrals for testing, making bookings as required, and submitting theatre bookings in a timely manner.
* System proficiency: Utilising MS Word, Excel, Microsoft Outlook, iMedDoc, and the Hospital Patient Administration System.
* Ad-hoc tasks: Completing other administrative tasks as assigned to support the service.
What You'll Bring
We're looking for an individual who is not only skilled but also deeply committed to patient care. To thrive in this role, you should possess:
* A Leaving Certificate standard of education, with a Medical Secretary diploma or similar being highly desirable.
* A minimum of 2 years of experience in a similar secretarial or administrative role, ideally within a medical setting.
* Strong attention to detail and exceptional coordination skills.
* Flexibility with hours to accommodate consultant clinic schedules.
* The ability to use initiative to enhance service delivery.
* Excellent interpersonal and communication skills, coupled with an awareness and sensitivity towards patient needs.
* The capability to work effectively under pressure and meet tight deadlines.
Ready to Apply?
If you are a proactive and experienced Medical Secretary eager to contribute to a leading healthcare institution, we encourage you to apply for this vital role at The Breast Institute, Mater Private Network.
MATER PRIVATE NETWORK IS AN EQUAL OPPORTUNITIES EMPLOYER.
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Part-time
Job function
* Job function
Health Care Provider
* Industries
Hospitals and Health Care
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