Job purpose
To support the estimating function in providing tender costs and packages for bids for adjudication.
Duties and responsibilities
Responsible for:
* Check, acknowledge and log all tender documents and amendments, plus monitor tender document movements throughout the office.
* Adding tender to Tender Work Load programme
* Organise copy of tender documents and amendments for appropriate parties and ensure BoQ's are copied and drawings are prepared for site visits by assigned contracts manager / supervisor/ estimator
* Support the estimator in identifying sub-contractors and suppliers to issue enquiry packages to.
* Prepare enquiry packages and dispatch to sub-contractors and suppliers.
* Follow up supplier/sub-contractor phone calls and maintain a "live" progress schedule report.
* Ensure sub-contractor and supplier quotations are received and input into the estimating system. Hand-over and presentation of returned and completed tender bid enquiry package to the estimator.
* Attend tender launch and mid tender review meetings, brief team on tender enquiry status and supplier / sub-contractor feedback, take and issue minutes.
* Ensure all information and arrangements are made for tender adjudication meeting. Attend adjudication meeting and prepare summary minutes as directed.
* Maintain central tender filing system.
* On successful tender prepare files in conjunction with the estimator for hand-over meeting as directed by the estimator.
Qualifications and experience
Ability and knowledge of:
* Construction Materials, Methods & Technology
* Procurement
* Management Systems
* Local Subcontract Market