Part time Office Administrator, Churchtown, Dublin 14
3 days per week, ideally Tuesday, Wednesday, Thursday
Hours: 9-5pm
Location: Churchtown, Dublin 14 (Parking Provided)
Salary: €35-38k pro-rata for part time.
This is a permanent role
Description of Role:
Our client is now seeking a Part Time Office Administrator to join their team in Churchtown, Dublin 14.
This is a new role due to an increase in business to assist the existing office / administrative staff.
Requirements:
* Proven experience as an office administrator / accounts administrator.
* Candidates must have their leaving cert or equivalent.
* Excellent knowledge of MS Office and office management software (Word, Excel, Adobe).
* Familiarity with office management procedures and basic accounting principles
* Ability to work within team with good organizational and interpersonal skills.
* Must be a team player with a positive attitude and an ability to work under pressure.
* A ’people‘ person with ability to communicate to all levels within the organisation
* Ability to meet deadlines and prioritize workload.
* Abilit to deal with people in a friendly and professional manner and provide excellent customer service skills.
Key Duties & Responsibilities:
* Answering phones, dealing with callers / field staff and assisting where possible.
* Managing the internal order book and job number system.
* Issuing critical documents to clients.
* Present completed jobs list for invoicing to accounts department.
* Scheduling field operative‘s daily tasks and site visits.
* Create and update jobs, reports, client contacts and personnel data.
* Receiving completed job sheets and ensuring contract compliance.
* Generating completed job certificates & lab reports.
* Scheduling contract expiry and renewals and assisting where possible.
* Checking delivery dockets / Invoices and confirming agreed prices.
* Checking fuel dockets, expense and credit card receipts.
* Ensuring staff training matrix is up to date.
* Preparing light deliveries for collection.
* Actively involved in the continuous improvement of new office systems and processes.
For more information please send your CV to Carol in confidence through the link.
If you are living in Ireland and hold a VALID WORK PERMIT, please feel free to contact us directly. However, if you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search.
Recruitment Plus is not in a position to respond to each individual application due to the high volume of submissions. We will only contact those candidates whose CV matches the criteria for the vacancy.
Thank you for your patience.
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