Overview
Ref. ****
Junior Project Engineer
We are excited to be partnering with our client on an excellent opportunity for a Junior Project Engineer.
In this role, you will provide key administrative and coordination support to the Director and the wider leadership team.
The position focuses on ensuring the smooth running of day-to-day operations, including schedule coordination, onboarding support, training administration, document control, and timesheet management.
The ideal candidate will be proactive, highly organised, and detail-oriented, with the ability to manage multiple priorities in a fast-paced project environment.
Responsibilities
Manage the Director's calendar, including scheduling meetings, workshops, reviews, and leadership sessions.
Coordinate travel arrangements, accommodation, and expense reporting.
Prepare meeting agendas, take minutes, track actions, and ensure timely follow up.
Maintain and organise digital filing systems, ensuring documents are current, accurate, and accessible.
Coordinate onboarding for new hires, including induction schedules, system access requests, and initial training plans.
Maintain up to date organisation charts, distribution lists, and role assignment records.
Serve as the first point of contact for new team members, ensuring a professional and efficient onboarding experience.
Monitor weekly timesheet submissions for the team and follow up on late or inaccurate entries.
Assist with maintaining resource trackers and associated administrative documents.
Assist in preparing presentations, reports, and status updates for leadership and stakeholders.
Support document formatting, quality checks, and readiness for review or audit.
Organise internal and external meetings, including room bookings, virtual meeting setup, catering, and attendee communications.
Support the coordination of team events, workshops, all hands meetings, and training sessions.
Develop and maintain training schedules for new team members, ensuring alignment with project and GMP requirements.
Maintain up to date training matrices and competency trackers, ensuring all records are accurate and audit ready.
Ensure all training documentation is correctly stored, version controlled, and accessible in systems such as SharePoint or the LMS.
Requirements
Proven experience in an administrative, coordination, or office support role (experience in engineering, pharma, or project based environments is an advantage).
Strong organisational and time management skills with the ability to multitask effectively.
Proficiency in MS Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration tools such as Microsoft Teams and SharePoint.
Ability to handle sensitive and confidential information with discretion.
High attention to detail with the ability to work independently.
Excellent written and verbal communication skills.
Preferred Skills & Attributes
Experience supporting senior leadership or technical teams.
Familiarity with CQV, GMP, or life sciences project environments.
Strong problem solving skills.
Positive, professional, and customer focused attitude.
Comfortable working in a dynamic, fast paced environment with shifting priorities.
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