JOB DESCRIPTION
Being a part of Ireland's largest foodservice provider means joining a team that is passionate about the world of food and dedicated to the growth and support of the industry. Here at Sysco, our wide, national network aims to serve thousands of cafés, restaurants and bars throughout the country that make up our customers.
Though we have always been a local organisation, being a part of Sysco means we retain an international focus that offers our employees the opportunities to learn, develop and pursue the career they have always wanted.
Now, we're looking for an Executive Assistant to join our team. This role will play a key part in the overall growth of the organisation along with helping to maintain our core ethos here are Sysco – keeping the customer at the heart of everything we do.
Summary:
We are currently recruiting a people centric and results driven Executive Assistant who will provide timely and accurate Executive Assistance to the Commercial Director. This is a fantastic opportunity for an experienced Executive / Personal Assistant to join a fast paced and progressive company.
The role requires a candidate who will be:
The role requires a candidate who will provide an efficient and responsive administrative and organisational service to the Commercial Director and ensure a high level of service is maintained. The successful candidate must have previous secretarial and administrative experience within a fast-paced customer facing environment. You will be able to demonstrate the ability to effectively plan and organise your workload and demonstrate initiative to resolve issues quickly in an appropriate manner, with attention to detail and confidentiality being crucial.
Key Accountabilities:
* Extensive diary management and co-ordination for both on-site and off-site appointments and meetings
* Preparing and collating information for meetings and taking minutes at various meetings as and when required
* Handling correspondence to include incoming post and emails prioritising and responding as appropriate, bring information to the attention of the Director or senior management as necessary
* Coordinating internal and external events and presentation builds
* Liaising with international colleagues
* Maintaining filing system and company records for the Director
* Responsible for all travel arrangements and accommodation requirements
* Act as main point of contact for internal and external queries.
* Establishing appropriate relationships and maintaining current relationships that will enhance and expand business opportunities.
* Reviewing and scheduling of all travel arrangements
* Other Ad hoc duties as required
Requirements:
* Primary Degree with at least 3 years' experience as a senior Personal Assistant to Director level a must
* Advanced Microsoft Office skills in particular Word, Excel and PowerPoint skills
* Discreet and confidential individual
* Flexibility for national and international travel
* Good relationship builder and proficient stakeholder manager
* Well spoken, with excellent written and presentational skills
* Well organised and able to effectively prioritise
* Ability to manage a varied workload
* Flexibility in changing demands whilst at work
* Ability to perform under pressure
* Resilient and reliable
* Team player and an advocate of the Company values
Core Competencies:
* Understanding Your Customers – acts as a role model in personal approach to internal and external customer goals. Takes time to understand the underlying needs of the stakeholders beyond those initially expressed.
* Flexibility & Adaptability – Demonstrates understanding of how change impacts people. Anticipates resistance to change and works to support effective change initiatives.
* Building Effective Relationships – Is a role model for maintaining constructive and effective relationships with others across departments and other boundaries. Demonstrates effective communication techniques and skills and is seen as a team player.
* Communication & Listening – Exceptional communication skills – writes and speaks clearly in a variety of communication settlings and style.
* Successfully delivers messages to all levels of the business and stakeholders achieving the desired effect.
The duties and responsibilities outlined in this job description are neither definitive nor restrictive and may change in detail from time-to-time to meet the changing needs of the business.
Sysco is an equal opportunities employer.