Administrative Officer – Permanent, Part-time (17.5 Hours) This is a permanent role at Saint John of God Hospital, at Grade IV level, reporting to the Administrative Coordinator.
The post holder is responsible for providing efficient and effective secretarial and administrative support to all areas of the administration department, consultant psychiatrists, medical / multidisciplinary teams and any other personnel, as directed.
Responsibilities: · Provide full administrative and secretarial support to all areas of the administration department, including the consultant psychiatrists, medical / multidisciplinary teams, admissions department, and any other personnel, as directed, in an efficient and effective manner.
· You may also be required to provide administrative or secretarial support for any other service within the hospital, as directed by the administrative coordinator.
· Provide cross-cover, as directed, for other administrative colleagues on the hospital's main reception desk / switchboard, mental health act administrator, medical record administrative functions, and admissions department, as required.
· Demonstrate flexibility in performing your duties and, if necessary, to work outside the standard working hours, should the business need arise.
· Ensure the smooth running of out-patient clinics for consultant psychiatrists, registrars and additional team members, as directed.
The Electronic Patient Record should be always used for the recording of both patient information and appointments.
Fees should be lodged with the account's office on the evening of the appointment and not held in your office.
Essential Qualifications: · Possess the requisite knowledge and ability for the proper discharge of the role.
· Have excellent organisational, administrative, secretarial, typing and keyboard skills; including computer literacy and an excellent knowledge of Microsoft Office (Word, Excel and Outlook).
Audio typing experience is an advantage.
· Have excellent communication and interpersonal skills, including the ability to communicate successfully and sensitively with a wide range of internal and external stakeholders.