Purpose: The Procurement Administrator (PR Triage) plays a critical role in controlling how Panda spends money across the UK and Ireland.
As the first point of review for all purchase requisitions, youll ensure requests are accurate, compliant, and aligned with Group procurement policy and approved suppliers.
This role is central to improving spend visibility, preventing unnecessary supplier creation, and ensuring the business gets best value from existing contracts.
Youll work closely with site teams, finance, and procurement colleagues to support day-to-day operations while reinforcing clear and consistent procurement controls.
Key Responsibilities: Purchase Requisition Governance Review and triage incoming purchase requisitions daily Ensure requests are complete, correctly coded, and compliant with Group procurement policy Own and manage the PR queue to support timely approvals and operational efficiency Spend Accuracy & Control Validate cost centre, GL, and category coding to ensure accurate financial reporting Identify and challenge discretionary or non-essential spend where appropriate Support improved spend visibility and data quality across the business Preferred Supplier & Contract Compliance Ensure spend is routed through approved suppliers and existing contracts Challenge off-contract or maverick spend and support redirection to PSL suppliers Prevent unnecessary creation of new or one-off suppliers Systems & Process Support Act as a key user of Pandas procurement and ERP systems Support site teams with guidance on procurement processes and ways of working Help embed consistent procurement behaviours across the organisation Internal Stakeholder Support Provide a responsive and professional service to internal teams Communicate procurement requirements clearly, constructively, and confidently Balance service delivery with strong governance and control Safety & Compliance Ensure requisitions for safety equipment and critical site services are placed with vetted and approved suppliers Support Pandas commitment to safety, quality, and operational excellence Experience and Skills: Essential Experience in a procurement, finance, or purchasing administration role High level of attention to detail and accuracy Experience working with ERP or e-procurement systems Understanding of cost centres, GL coding, and basic financial controls Confident communicator able to challenge and influence professionally Desirable Experience working in a multi-site or operational environment Exposure to procurement transformation or system change programmes Personal Attributes Organised, proactive, and comfortable managing high volumes of requests Confident gatekeeper mindset with strong ownership of responsibilities Collaborative and service-focused while maintaining control and consistency Aligned to Panda values:One Team | Excellence | Own It | Trust