About us
Weir & Sons pride themselves on being an iconic, renowned family run business, with fourth and fifth generation family members currently at the helm. The Weir & Sons of the 21st century is a business which combines the talents of vibrant staff with the tradition of quality and service of days gone past. We pride ourselves on maintaining a wide diversity of luxury goods, catering for all budgets and tastes, with designs of the highest quality from leading brands around the world.
The Role
Weir & Sons are currently looking for an experienced Executive Assistant to support the Board of Director and work closely with the Managing Director Chris Andrews. The ideal candidate will be a highly organised, confident and experienced individual with a passion for excellence and helping others to be effective.
Essential duties & responsibilities:
Administration:
• Maintains Managing Director's calendar:
• Comprehensive and proactive diary and email inbox management
• Sets priorities and plans, prioritizes and schedules appointments, meetings, and other engagements.
• Optimize time & meetings.
• Conserves time by reading, researching, and routing correspondence. Initiates routine and non-routine correspondence with minimal directions.
• General administrative duties to include filing (paper and electronic), processing expense claims, travel bookings; incoming and outgoing post, archiving etc.
• Researches, captures, and compiles data to prepare presentation materials, spreadsheets and customized reports.
• Reporting & Analysis
Communication & Partnerships
• Collaborate with other internal and external stakeholders on cross functional projects and deadlines.
• Other ad hoc projects that fit the needs of the business.
• Contribute to the excellent reputation of Weir & Sons through professional, friendly and respectful interactions internally and externally. Board of Directors:
• Organise travels, coordinate external events and travel & expenses for the Board of Directors
• Provide support in arranging on-site and off-site meetings including coordinating the agenda, collaboration of presentations/information, handling logistics, minute taking etc.
• Prepare slide decks and assist as needed with presentations, events & seminars
• Supporting the Board of Directors as needs be
• Assist with any other ad-hoc projects and duties as appropriate.
Job skills, requirements & attributes:
• 5+ years experience as an EA
• Highly discreet and confidential
• Have considerable experience and success working directly with Senior Executives and key internal / external stakeholders in a fast paced, high volume, high standards global environment • Be self-motivated, able to deal with ambiguity, change and demonstrate administrative team leadership skills to provide required support
• Have a demonstrated proficiency for collaboration, attention to details and strong organisational skills
• Advanced PC skills, including Word, Excel and PowerPoint
• Experience with organising Outlook Calendar/ email inbox management specifically on behalf of others Weir & Sons is an equal opportunity employer.
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