Leinster Rugby is seeking applications for the position of Facilities Executive.This role will be responsible for the upkeep of Leinster Rugby's office facilities, ensuring our working environments run smoothly and efficiently. As part of a fast‑paced sporting organisation, this position plays a key role in ensuring our staff, athletes, and visitors experience a safe, well‑maintained, and welcoming environment every day.The closing date for applications is 5th January 2026.For more information, please see the job description below.Leinster Rugby is an equal opportunities employer.JOB DESCRIPTION AND RESPONSIBILITY STATEMENTPOSITION TITLE: Facilities ExecutiveROLE AND PURPOSE OF POSITION:Leinster Rugby's Facilities Executive will be responsible for the upkeep of our office facilities, ensuring these working environments run smoothly and efficiently. As part of a fast‑paced sporting organisation this position plays a key role in ensuring our staff, athletes, and visitors experience a safe, well‑maintained, and welcoming environment every day.REPORTING RELATIONSHIPS: Operational and Functional: Chief Financial Officer, Leinster RugbySKILLS AND EXPERIENCEEssentialA minimum of three years' experience in a similar roleKnowledge of current Health and Safety regulations Ability to deliver a high standard of facilities operations Ability to generate working relationships with key stakeholdersAbility to highlight and resolve ongoing facility and maintenance issuesEnergetic with a positive, can-do attitudeAbility to work independently using own initiative Reliable and self-motivated Excellent communication and problem-solving skills Strong organisational and multitasking abilitiesAbility to work independently and as part of a teamFlexibility to work outside of normal office hours occasionally if the need arisesProficiency with standard office software (e.g., Outlook, Excel, Teams)DesirableThird level qualification in Facilities Management and Health and Safety in the Workplace Knowledge of health and safety regulations or training (e.g., manual handling, first aid, fire warden)Interest in the sports industry or experience working in a dynamic, fast‑paced environmentKEY RESPONSIBILITIESFacilities OperationsSupport the day‑to‑day management of Leinster Rugby's facilities by being the main point of contact for staff and players in the Leinster Rugby Office facilities (UCD, the Centre of Excellence (COE) at Energia Park, and the Leinster Academy player houses) ensuring all areas are clean, safe, and fully operationalMaintain close relationships with stakeholders of each facilityAssist with coordinating planned and reactive maintenance, working closely with external contractors and service providers ensuring efficient services are provided in a cost-effective mannerPoint of contact for car parking arrangements in UCD via Apcoa Track contractor performance and ensure work is completed to required standardsMonitor building systems (air conditioning, alarms/security, lighting, access control) and escalate issues as neededConduct regular inspections of the premises to identify hazards, maintenance needs, or improvement opportunitiesBuild strong working relationships with staff and key stakeholders within the province, the IRFU and other associationsHealth, Safety and ComplianceHelp maintain compliance with health and safety regulations, including record‑keeping and reportingAct as designated Health and Safety Officer and Fire Safety Manager as outlined in the Leinster Rugby Safety Statement, participate in fire drills, safety audits, and incident investigationsSupport the implementation of safety procedures, emergency plans, and risk assessments, ensuring all facilities are fully operational and compliant with safety and security protocolsRecruit and manage Fire Safety Officers and First Aiders Act as first responder to alarm call outs which may occur outside of normal office hoursFleet ManagementManaging Domestic Rugby car fleet and car insurance policies Point of contact for Leaseplan & Nifti (insurance & lease providers)Issuing up to date information to drivers on process involved where accidental damage to fleet occurs Identify issues, trends, and improvement opportunities within each facility Ensure and implement a contract performance measurement system to monitor and improve services from external contractorsManage facilities and event budgets in a cost-effective mannerOffice Space and IT ManagementAssist with office layout planning, desk moves, and space utilisation projectsManage stock levels of office supplies, equipment, and consumablesGeneral coordination of meeting room setup including digital equipment, event logistics including catering and after-hours security Manage relationship with external IT helpdeskMobile phone and laptop management for new and existing staffSustainability and Continuous ImprovementContribute to sustainability initiatives such as waste reduction, energy efficiency, and recycling programmesSuggest improvements to enhance the workplace experience and operational efficiencyThe incumbent is expected to carry out any other duties that may be assigned from time to time. The above statements are intended to describe the general nature and level of work required for this position. They are not intended to be an exhaustive list of all responsibilities and activities required. The holder of this position is required to respond with a flexible approach when tasks arise which are not specifically covered in this job description.PERFORMANCE MEASURES:Ensure facilities are managed to an excellent standard Ensure duties are carried out in a timely, organised, professional mannerCarry out duties and responsibilities above to an effective and efficient standardMaintain strong relationships with various staff within the province, the IRFU and with key stakeholdersMake effective and informed decisions in relation to the role and the departmentPortray a professional image at all times on behalf of Leinster Rugby