Business Coordinator (HR and Administration) - Human Resources
Temporary Contract
Belfast - Public Sector
Main purpose of job
Be responsible to the Human Resources Manager(s) for assisting with the effective management of all human resource matters and associated reporting across the department, to ensure the business needs are met in an efficient and effective manner in line with corporate policies and procedures.
Provide advice and guidance to the departments Operational Directors, senior managers and other staff on human resource matters including employee relations, attendance management, training and development, payroll and other business issues and to coordinate all departmental Human Resource matters in liaison with Corporate Human Resources.
Be responsible to the Human Resources Manager(s) for the allocation of the daily workload and the effective supervision of support staff assigned to the section including the motivation and management of relevant staff, and where appropriate to ensure that all tasks are carried out to agreed quality and time targets.
Contribute to the formulation and review of departmental Human Resource and business support policies and plans, and wider corporate policies and initiatives, working in conjunction with the Human Resources Manager and Business Support Manager and other council officers.
Assist the Human Resources Manager(s) to ensure the timely development of proposed annual objectives, performance indicators and work programmes.
Represent the Human Resources Manager(s) as required.
Summary of responsibilities and personal duties:
Support the Human Resource Manager(s) in ensuring that human resources and employee relations issues for the department are effectively managed and reported on in accordance with councils policies and procedures and to ensure that the relevant legislative requirements are met.
Act as investigating officer and carry out investigations, including grievance, and disciplinary, in accordance with the councils human resources policies and procedures.
Be responsible for the effective management of human resource records including recruitment, discipline, sickness absence, overtime, leave etc, and to develop reports for the Operational Directors and Senior Departmental Management Team as required.
Be responsible for the ongoing monitoring, measurement and compliance auditing of departmental human resource performance data, for example, overtime working, agency working, attendance management etc. and for direct participation in absence management, disciplinary and grievance cases as required.
Assist the Human Resources Manager(s) in the effective management of sickness absence including the monitoring and compliance of departmental absence figures and the implementation of absence management policies and procedures.
Be responsible for the effective monitoring of all employee relations cases ensuring compliance with procedure and to maintain relevant Case Management Systems.
Be responsible for monitoring and managing the employment of agency workers within the department and ensure compliance with legislation and corporate policies.
Oversee the monitoring of temporary and fixed term contracts and ensure compliance with corporate policy and legislation.
Oversee the effective management of the departments redeployment process.
Oversee the management of the departments vacancy control procedure in line with council procedures.
Disseminate Human Resources information, issue guidelines and ensure effective communication across the department in relation to council policies, procedures and guidelines.
Be responsible for the coordination and administration of the departments service performance data and prepare reports and other statistical data relating to human resources matters and report to DMT on a regular basis.
This job description has been written at a time of significant organisational change and it will be subject to review and amendment as the demands of the role and the organisation evolve. Therefore, the post-holder will be required to be flexible, adaptable and aware that they may be asked to perform tasks, duties and responsibilities which are not specifically detailed in the job description, but which are commensurate with the role.
FULL JOB DESCRIPTION IS AVAILABLE
Essential criteria
Qualifications and experience
Applicants must, as at the closing date:
either, have a relevant third level qualification in human resources, business studies or equivalent qualification;
and be able to demonstrate by providing personal and specific examples, at least one year’s relevant experience in each of the following three areas; or
be able to demonstrate by providing personal and specific examples, at least two years relevant experience in each of the following areas:
providing advice and guidance on HR policies and processes to operational management,and assisting in the management of staffing, payroll, work-life balance, learning and development, Freedom of Information and subject access requests;
working effectively with Trade Unions on a range of HR matters; and
direct participation in attendance management policy, disciplinary and grievance procedures and in managing employee resourcing / staffing issues;
Other Information:
Start Date: 23 February 2026
Closing Date: 19 February at 12.00 noon
Hours of work: 37 per week
Rate of pay: £23.37 per hour plus accrued holiday pay
Location: Belfast City Centre
If you would like to apply for this role, please send us your updated CV via the link provided and one of the team will be in touch with you. Or if you would like to discuss this position, please contact Task Recruitment on 02890 421047 or 07812 017416 to speak to one of our consultants.
We are an equal opportunities employer. We welcome applications from all suitably qualified persons.