Blackstone is one of the world's largest alternative asset managers, with $1 trillion in assets under management. Their mission is to create long-term value and positive economic impact through investments and people. With a global reach across private equity, real estate, credit, infrastructure, life sciences, and more, they create positive economic impact and long term value for their investors, the companies they invest in and the communities in which they work.
About the Role
Paragon is seeking a highly motivated and professional
Office Services Assistant
to be based at Blackstone's Dublin office. This role will be embedded within Blackstone's
Global Corporate Services (GCS)
team, supporting a high-performance office environment and ensuring seamless operations and service excellence. You will act as the primary coordinator between Legal & Compliance, Finance, HR, IT, Health & Safety, the Landlord and local vendors.
Key Responsibilities
* Serve as the
primary point of contact
for Dublin office leadership and employees, ensuring daily service excellence.
* Oversee and maintain local
Standard Operating Procedures (SOPs)
and welcome guides in line with global documentation.
* Manage all
communications
, internal updates, and service announcements.
* Prepare and monitor local
budgets
, including vendor proposals, invoice tracking, and cost reporting.
* Onboard and manage vendors
, track service levels, ensure compliance, and oversee office access for works.
* Coordinate with global and regional teams for
office moves, desk allocations
, and IT/AV support.
* Support
internal and external meetings
, including space booking, hospitality, and guest experience.
* Liaise with
building management and landlords
for site-related matters, such as parking and building access.
* Ensure a safe and secure environment by supporting
Health & Safety protocols
, access control, and evacuation procedures.
* Provide
reception and visitor support
, including meeting room management, guest registration (Envoy), and conference room bookings (EMS).
* Oversee
office consumables
, catering requests, stationery, couriers, shredding services, and signage.
Who We're Looking For
* 5+ years' experience
in a similar workplace, facilities, or operations role, preferably within financial services, corporate environments, or hospitality.
* Strong interpersonal skills with a
client-first mindset
and the ability to work confidently with senior stakeholders.
* Detail-oriented, highly organised, and comfortable multitasking in a
fast-paced corporate environment
.
* Exceptional verbal and written communication skills
* Proven ability to manage
budgets, vendors
, and operational projects independently.
* Tech-savvy using systems such as
EMS (room booking), Envoy (visitor registration)
, and Microsoft Office Suite.
* Proactive, resourceful, and able to take initiative
* Willingness to work flexibly, including early or late hours when required.
This is a 12 month fixed term contract that may extend to a permanent role
Salary euro
Devonshire is an equal-opportunity employer, and we encourage job applications from people of all backgrounds. All qualified applicants will receive consideration regardless of gender, race, religion, age, disability, sexual orientation or marital status.
We recognise how challenging this current job market is for candidates, and Paragon Talent Solutions are therefore striving to provide the best candidate experience we can.
If you are interested in this opportunity, we kindly request that you apply via this LinkedIn advert, as opposed to sending us an email or LinkedIn direct message.
We are eager to ensure that each candidate application is considered fairly, and receives a consistent experience. Unfortunately, we cannot ensure this standard if you enquire about a role via email or LinkedIn message, as it falls outside of our established process