Background:
Porteus Pods
Currently, we are producing 30 pods per week across 6 lines.
All pods are built to our own shop drawings.
We have circa 25 employees supporting the manufacturing of the pods with 3 supervisors monitoring all activities from pre-assembly to production.
Key Duties and Responsibilities
Manage the office daily operations
Diary Management
Booking internal and external meeting rooms
Arrange meetings if required
Type up minutes and agendas
Produce meeting minutes in a clear and concise format identifying action, responsibility, and completion date.
Minutes are to be issued within two working days of the meeting.
File any documentation appropriately
Distribute emails to QS/CM & PM departments as required
The Office Manager must have an ability to resolve issues quickly.
Action, Responsibility, Close out Period.
Offer support to Senior Management with any day-to-day duties that they may require support with.
Abilities & Skills
Excellent organisational skills.
Excellent project management skills must manage and drive multiple work streams simultaneously.
Strong interpersonal skills with the ability to build strong working relationships with internal and external stakeholders.
Excellent written, verbal, and communication skills.
Excellent numeric and problem-solving skills.
Ability to keep up to date with new technologies including software, social media and branding initiatives.
Ability to supervise, manage and mentor other members of staff.
Highly ambitious and compelled.
Ability to thrive in a fast-paced work environment.
Strong attention to detail
Self-motivated, proactive, flexible and reliable.
Advanced computer skills; proficient in Microsoft Office: Microsoft Outlook, Word, Excel, PowerPoint, Auto CAD and Microsoft Project Planner
Collaborative team member with a passion for success
Experience with BIM/Procore Desirable
Additional Information:
Hours 8am to 5pm Monday to Friday
Own office from which to work from
Healthy pipeline of work ahead
Porteus will support CPD of career via various talks and courses