Office Administrator Do you enjoy organisation and keeping things running smoothly?
Are you a detail-oriented and self-motivated individual?
Are you looking to gain or broaden your experience in a dynamic office role across areas such as administration, accounts, HR, recruitment, and social media?
If so, this could be the ideal opportunity for you.
MSS The HR People has been providing professional support to businesses throughout Ireland for over 35 years and is currently recruiting for a very important role within the team.
This role is a varied, general office position within a busy environment and would suit someone looking to develop their career, who is keen to learn and develop a wide range of practical office skills.
The role offers valuable transferable experience and the potential for career progression over time.
Duties & Responsibilities General office administration including diary management, email correspondence, filing, invoicing, and dictaphone typing Answering, handling, and redirecting incoming calls Welcoming and hosting visitors to the office Managing office stationery supplies, including monitoring stock levels and placing orders as required Providing PA and administrative assistance to the Managing Director and other members of management as required Preparing, managing, and tracking correspondence and documentation for the WRC and Labour Court Organising and maintaining accurate and confidential client and office files Assisting with interview scheduling and general recruitment-related administration Providing general HR administrative assistance as required Updating the company website and assisting with client mailings, newsletters, and updates Assisting with the creation and administration of social media content Carrying out any additional duties required to support the smooth running of the office Required Skills & Attributes Good organisational and time-management skills Strong attention to detail Ability to multitask, work under pressure and meet deadlines Excellent written and verbal communication skills Strong typing and grammatical skills IT proficiency, including MS Word, Excel, Outlook, and PowerPoint Ability to use initiative and take a proactive approach to tasks Professional approach to confidentiality Confident and professional telephone manner with the ability to act as the first point of contact for clients.
Strong interpersonal skills, with the ability to build and maintain positive working relationships with clients and colleagues Ability to communicate clearly, calmly and professionally with a wide range of clients Basic understanding of social media platforms Desirable (but not essential) Previous office or administrative experience Experience using Sage Accounting and Canva would be an advantage Skills: Administration Invoicing MS word Powerpoint Outlook Sage HR Administration