People Administrator - Permanent, Dublin
Hours of work: 40 per week, Monday to Friday
Salary: €35,000 per annum
Contract: Permanent
This role is fast paced, supporting our corporate business.
To be successful, you must enjoy working in a collaborative and changing environment and able to multitask.
The role is pivotal in providing a proactive, empathetic and accurate HR service to our people through our administration processes.
Reporting into the People Business Partner and People Director, you will be responsible for the best-in-class delivery of our people operations services to the business.
Your key responsibilities will include:
Managing the team's group mailbox on a daily basis, as well as taking action on people-related queries from the business, escalating to the People Business Partner when needed.
Ensuring accurate database maintenance of all people-systems, keeping all data clean across multiple platforms and administered within processing timelines.
Administering full employee-life-cycle administration processes including the starters, leavers, changes and payroll processes underpinned by systems and database administration and maintenance, such as:
Coordinating the recruitment processes with hiring managers, direct candidates and external third parties, and managing end-to-end recruitment tracking and reporting.
Preparing all employment contracts, coordinating inductions, completing reference checking, setting up new starter systems profiles.
Coordinating the probation process with managers and relevant benefits administration.
Preparing all resignation acknowledgement and exit letters, coordinating exit interviews, off-boarding employees from all systems.
Inputting monthly payroll changes to payroll and managing resulting payroll queries, escalating to the relevant people where necessary.
Preparing all employee change documents along the employee life-cycle, including TUPE contracts, pay review and bonus letters, employment references, promotion and job role change letters.
Effective and proactive management of family leave, including maternity and other long-leave, working with managers to plan for long-leave and supporting return-to-work programmes.
Effective and proactive management of fixed-term contracts, right-to-work compliance, and absence management.
Skills, Experience & Qualifications
Exceptional attention to detail and accuracy.
Excellent communication skills, both written and verbally, with confidence to communicate with all stakeholders across the business.
An empathetic approach – this role partners our people and we should put them at the forefront when working through people-related matters.
A developing knowledge of legislation and the practical application of the law in terms of policies in a commercial environment.
A developing understanding of HR practices, procedures and strong technical skills, particularly in relation to employment law and policy development.
Highly organised, flexible team player with excellent prioritisation, strong follow-up skills and an eye for detail.
Experience working with Sage payroll systems is desirable.
We operate as an equal opportunities employer.
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