Working with Us ARYZTA is for people who are passionate about what they do and doing it well. We take pride in our high quality, delicious food and in our leading position as the world's number one frozen bakery. Our employees are one of our key ingredients, and together they play a critical role in driving the continued success of our business. In ARYZTA, every day is different. If you are resilient, ambitious, and a team player, ARYZTA could be the place for you to thrive and grow in your career! Reporting to: Human Resources Director/Dotted Line to Facilities & Property Manager The Facilities & Fleet Coordinator will assist the Facilities & Property Manager (FPM) to ensure a complete, high quality, efficient, commercially driven and cost effective facilities management service across the Grange Castle site (In HQ and common areas). This role provides administrative and project support and will be responsible for day-to-day Facilities and Property Management including managing contractors and being the point of contact for employees on the site. The Facilities & Fleet Coordintator is equally responsible for supporting the efficient operation and administration of the company's vehicle fleet which includes following the Company Car Policy and process in terms of approval for acquisitions of new vehicles. The role will be the face of Fleet Management and will ensure offices operate as smoothly as possible. FACILITIES MANAGEMENT RESPONSIBILITIES Support the coordination and execution of Planned Preventative Maintenance (PPM) activities across office and common areas. Assist in managing operational and capital expenditure (CAPEX) budgets related to PPM, ensuring spend alignment and efficiency. Collaborate with the Facilities and Property Manager (FPM) during tender processes to secure best-value contracts and services for the site. Process invoices and generate purchase orders through SAP, ensuring alignment with budget controls. Aid the FPM in maintaining accurate and up-to-date reports, quotes, and schedules, while contributing to the development of new processes to improve team performance and efficiency. Under the FPM's supervision, coordinate and oversee subcontractor activities on-site, ensuring all tasks are completed to standard. Responsibilities include managing contractor health & safety inductions, reviewing RAMS, and handling permit processes. Conduct daily inspections of building facilities-including open spaces, meeting rooms, kitchens, restrooms, storage areas, identify and report issues. Document findings with reports and photos, and follow up to ensure resolution of remedial actions. Address building maintenance needs including mechanical and electrical systems, elevators, access barriers, and general upkeep. Manage site-wide grounds maintenance, including landscaping, external lighting, pond and pavement cleaning, and ad hoc improvement projects. Provide pest control support to the Quality team as needed. Collaborate with the Facilities Technician to ensure timely completion and communication of maintenance tasks. Monitor operational effectiveness of contracted services such as cleaning and security, recommending improvements where necessary. Provide support for HVAC, access systems, and general facilities-related issues within tenant offices as directed by the FPM. Respond promptly to facilities-related requests from the business. Partner with the Environmental Health & Safety (EHS) team to ensure compliance with environmental and safety regulations. Foster strong relationships with internal stakeholders and external service providers to enhance operational effectiveness. Demonstrate and promote ARYZTA's core values-Integrity, Ownership, Customer Focus, Creativity, and Care-through leadership and day-to-day actions. FLEET MANAGEMENT Oversee the day-to-day operations of the company's vehicle fleet across Ireland and the UK, ensuring optimal performance and compliance. Plan and optimise vehicle usage to maximise efficiency and cost-effectiveness. Manage fleet dispatching and scheduling to meet business demands in a timely and organised manner. Support the onboarding process for new drivers by ensuring all necessary documentation is completed and driving licences are verified. Conduct and maintain records of annual driving licence checks for all authorised drivers to ensure ongoing compliance with legal, insurance, and company requirements. Monitor and report on KPIsvincluding fuel efficiency, electricity usage, and maintenance costs. Identify and implement cost-saving measures and operational improvements across the fleet. Schedule and track regular vehicle servicing, inspections, and repairs to ensure safety, reliability, and compliance. Liaise with external partners such as garages, leasing agencies, and insurance providers to coordinate vehicle-related services. Generate regular reports on fleet utilisation, performance metrics, driver compliance, and maintenance schedules. Submit monthly reports to the Sustainability Manager on energy usage, and to the Finance Dept. on electricity usage per driver. Ensure compliance with transportation, health and safety, and environmental regulations. Investigate vehicle accidents or incidents, documenting findings and recommending corrective actions as necessary. ESSENTIAL ATTRIBUTES Highly organised, self-motivated, with excellent communication skills, attention to detail and a positive approach. Self-starter with the ability to work on own initiative. Ability to work to deadlines. Flexible and adaptable. Ability to work in a fast moving dynamic environment. Customer focused, diplomatic, tactful, discreet, confidential and approachable. Ability to review processes, look for improvements and solve problems. Business minded, change orientated and proactive. An integrator and dependable team player who can inspire collaboration. QUALIFICATIONS / EXPERIENCE Ideally 3-4 years' previous exposure working in a Facilities environment. HVAC knowledge would be beneficial. SAP experience would be an advantage. Experience of working to SLA's and KPIs. Experience of working with contractors and suppliers and monitoring of their service standards. This job description is intended as a summary of the primary responsibilities and qualifications for this position. The job description is not intended as inclusive of all duties an individual in this position might be asked to perform or that may be required to do either now or in the future. To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process click the Continue to Application or Login/Register to apply button below.